Executive Secretary

PrimeGate for Communications and IT; Riyadh; On-site; SAR 60,000 - 110,000; Full time

Job summary

PrimeGate for Communications and IT is seeking an Executive Secretary to provide administrative support to senior management, coordinating schedules, minutes, and reports to ensure timely completion of tasks.

The role requires strong follow-up, coordination, and communication skills, with the ability to manage multiple priorities across departments while handling confidential information with discretion.

Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Excellent coordination and organizational abilities.
• Strong verbal and written communication skills in English.
• Ability to manage multiple priorities and work under pressure.

Responsibilities

• Coordinate and manage executive schedules, meetings, and appointments.
• Prepare meeting agendas, record minutes, and follow up on action items to ensure completion.
• Monitor and track assigned tasks, deadlines, and deliverables across departments.
• Act as a central point of coordination between management and internal/external stakeholders.
• Prepare reports, presentations, correspondence, and other executive documents.
• Maintain effective communication and ensure timely follow-up on pending matters.
• Support management in prioritizing activities and monitoring progress on key initiatives.
• Handle confidential information with professionalism and discretion.
• Ensure smooth coordination and alignment between departments to achieve organizational objectives.

Skills

Follow-up skills

Task management

Coordination

Organizational skills

English communication

Tools

Microsoft Office

Job description

We are seeking a highly organized and proactive Executive Secretary to provide administrative and coordination support to senior management. The ideal candidate will possess exceptional follow-up, coordination, and communication skills, with the ability to ensure timely execution of tasks and action items across multiple departments.

Key Responsibilities

• Coordinate and manage executive schedules, meetings, and appointments.
• Prepare meeting agendas, record minutes, and follow up on action items to ensure completion.
• Monitor and track assigned tasks, deadlines, and deliverables across departments.
• Act as a central point of coordination between management and internal/external stakeholders.
• Prepare reports, presentations, correspondence, and other executive documents.
• Maintain effective communication and ensure timely follow-up on pending matters.
• Support management in prioritizing activities and monitoring progress on key initiatives.
• Handle confidential information with professionalism and discretion.
• Ensure smooth coordination and alignment between departments to achieve organizational objectives.

Requirements

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Strong follow-up and task management skills.
• Excellent coordination and organizational abilities.
• Strong verbal and written communication skills in English.
• Ability to manage multiple priorities and work under pressure.
• Proficiency in Microsoft Office applications.
• High level of professionalism, attention to detail, and confidentiality.