Executive Secretary

شركة عقود العقارية; Riyadh Region; On-site; SAR 134,000 - 201,000; Full time

Job summary

Company Aqd, operating in real estate and contracting, seeks an Executive Secretary to the CEO to support the executive team and enhance coordination among departments. The role requires strong organization, communication, follow-up, and discretion with sensitive information.

The Executive Secretary will coordinate daily operations, follow up on directives, prepare reports, and assist in monitoring projects and initiatives overseen by the CEO, while promoting continuous learning and

Qualifications

• Organized and proactive candidate with strong follow-up and multi-tasking abilities.

Responsibilities

• Manage and organize the CEO's schedule, coordinating appointments to avoid conflicts.

Skills

Effective communication

Coordination

Organization

Priority management

Time management

Follow-up

Report preparation

Meeting minutes

Confidentiality

Professionalism

MS Office

Organizational tools

Problem solving

Attention to detail

Accountability

Tools

MS Office

Organizational tools

Job description

Company Aqd, specializing in the real estate and contracting sector, announces an opportunity for the position of Executive Secretary to the CEO. The role involves supporting the executive team and enhancing coordination and follow-up among various departments within the company.

We are looking for an individual with strong skills in organization, priority management, follow-up, and effective communication, who can work professionally in a fast-paced and multi-tasking environment while maintaining the highest standards of confidentiality and integrity in handling sensitive information and documents.

The Executive Secretary will work directly with the CEO, playing a central role in organizing daily operations, following up on decisions and directives, preparing reports, and coordinating between departments, alongside participating in monitoring projects and initiatives related to executive management.

The company provides a professional work environment that encourages continuous learning, skill development, active participation, and accountability, allowing the employee the opportunity to gain valuable work experience and build a successful career path in the real estate and contracting sector.

Responsibilities and Tasks

1. Manage and organize the CEO's work schedule, coordinating appointments and meetings to ensure efficient time management and avoid scheduling conflicts.
2. Coordinate internal and external meetings, preparing work schedules and meeting minutes, documenting decisions and directives issued from them.
3. Follow up on the implementation of the CEO's decisions and directives with departments and relevant parties, preparing periodic updates on performance levels.
4. Manage and organize communications and correspondence related to the CEO's office, ensuring engagement with them according to priorities and at a high professional level.
5. Prepare, compile, and analyze the required reports and data, presenting clear and concise summaries to support the CEO in monitoring and decision-making.
6. Coordinate between the CEO and various departments, ensuring smooth communication and follow-up on shared topics until their closure.
7. Assist in monitoring projects and initiatives overseen by the CEO, tracking progress, and raising necessary updates.
8. Organize official events and visits related to the company, coordinating with all relevant parties to ensure their effective execution.
9. Manage and maintain files, information, and documents, handling sensitive information with complete confidentiality and the highest professional standards.
10. Provide support in new initiatives and projects assigned by the CEO, contributing to the development and improvement of work processes and follow-up.

What We Are Looking For

An organized and proactive individual with a strong ability to follow up and take responsibility, capable of managing multiple tasks and priorities, possessing excellent communication skills, and adept at report preparation and inter-departmental coordination, with a focus on accuracy, speed, and professionalism.

Skills

• Strong skills in effective communication and coordination with executive management and various departments.
• Exceptional ability in organization, priority management, and time management, handling multiple tasks simultaneously.
• Strong skills in follow-up and ensuring the implementation of decisions and directives within specified timelines.
• Ability to prepare reports and summaries and analyze data, presenting information clearly and accurately.
• Proficiency in organizing meetings and documenting minutes, ensuring accurate recording of decisions and required actions.
• Ability to work under pressure and handle urgent tasks with flexibility.
• Proficiency in using Microsoft Office programs and organizational tools, with good interaction with modern systems and technologies.
• Strong problem-solving skills and initiative in dealing with various situations professionally.
• Full adherence to confidentiality and professionalism in handling sensitive information and documents.
• Attention to detail and commitment to high standards of responsibility and accountability in task execution.