Executive Assistant

Remat Al-Riyadh Development Co.; Riyadh; On-site; SAR 96,000 - 180,000; Full time

Job summary

Remat Al-Riyadh Development Co. is seeking an Executive Assistant to provide top-level support to the executive manager in Riyadh. The role covers scheduling, correspondence, travel arrangements, and confidential task handling with a focus on efficiency and professionalism.

The ideal candidate will excel in coordinating multiple tasks in a fast-paced environment while maintaining strong communication with internal teams and external partners.

Qualifications

• Bachelor's degree in business administration, management, or related field.
• Proficient with MS Office (Excel, PowerPoint, Word) or equivalent.
• Experience supporting senior management or C-level executives preferred.

Responsibilities

• Receive and direct incoming phone calls.
• Calendar management and scheduling.
• Prepare and distribute emails, memos, letters, and forms.
• Manage contact lists and travel arrangements for senior staff.
• Prepare and reconcile expense reports.
• Provide general support to visitors and stakeholders.
• Create presentations and conduct basic research.
• Handle confidential information with discretion.
• Serve as primary contact for internal and external clients.
• Coordinate with teams to ensure deadlines are met and milestones tracked.

Skills

Executive support

Calendar management

Travel arrangements

Communication

Discretion/confidentiality

Education

Bachelor's degree in business administration or related field

Tools

MS Office (Excel/PP/Word)

Job description

The Executive Assistant is responsible for providing top-level support to the executive manager. The ideal candidate will excel in managing various administrative tasks, ranging from scheduling and coordination to personal errands. They must possess excellent communication skills, maintain a high level of professionalism, and thrive in fast-paced environments.

Key Accountabilities:

• Receive and direct incoming phone calls
• Calendar management
• Compose and distribute emails, memos, letters, and forms
• Manage contact lists
• Prepare and reconcile expense reports
• Provide general support to visitors
• Conduct research and create presentations
• Handle confidential information with discretion
• Serve as the primary point of contact for internal and external clients
• Contribute to team efforts by achieving assigned objectives
• Offer administrative support to ensure office efficiency
• Perform administrative tasks such as filing, typing, copying, binding, and scanning
• Make travel arrangements for senior staff, including booking flights, cars, and hotel or restaurant reservations.
• Demonstrate polite and professional communication through phone, email, and mail
• Support the team through organization and effective communication
• Track the progress of the line manager’s tasks, projects, or activities and monitor timelines, milestones, and deliverables to ensure everything is on track and aligned with established deadlines for those assignments or projects.
• Support the line manager in collaborating with executive team members, stakeholders, and other departments to ensure smooth progress of tasks and projects, working closely with individuals involved in the project to align goals, clarify requirements, and establish effective communication channels.

Academic and professional qualification s

• Bachelor's degree in business administration, Management, or a related field
• Proficiency certifications in MS Office (Excel, PowerPoint, Word) or relevant software
• Prior experience supporting senior management or C-level executives is often preferred