Document Controller (General Application) (Saudi Citizen)

Khatib & Alami International; Riyadh; On-site; SAR 65,000 - 95,000; Full time

Job summary

Khatib & Alami International in Riyadh seeks a Document Controller to establish and manage master filing systems for design projects, ensuring compliance with archiving policies and maintaining drawing records.

You will support submittals, client responses, and revision control while coordinating with design teams to keep documentation current. English proficiency and meticulous attention to detail are essential.

Qualifications

• High School Diploma is required or equivalent.
• Proficiency with MS Word, PowerPoint and Excel.
• Strong secretarial and organizational skills.
• Ability to communicate effectively with internal and external stakeholders.
• Good planning, organization and presentation ability.
• Strong attention to detail.
• English proficiency; Arabic is an advantage.

Responsibilities

• Establish master filing systems for design projects.
• Maintain a filing system and archive policies and procedures.
• Record submittals and client responses.
• Maintain lists of design manuals, vendor manuals and drawings.
• Keep copies of programs and client drawings showing progress.
• Record status of design drawings and ensure current versions are used.
• Distribute drawing revisions to the appropriate people.
• Back up files regularly according to corporate policies.
• Assist design team in setting up organized filing systems.
• Attend periodic training to develop relevant skills.

Skills

Secretarial skills

Organizational abilities

Effective communication

Attention to detail

English proficiency

Education

High School Diploma

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Start Date: 1-December-2026

Job Location: Riyadh

Number of Openings: 1

Job Summary

Job Summary:

The Document Controller establishes master filing systems, including copies of al drawing issues on design projects in Design Centers. He ensures the implementation of K&A’s archiving policies, procedures and standards in the recording of all issued documents and drawings.

• Ensure responsibilities are fulfilled in a cost effective manner

Key Responsibilities (Customer Focus)

• Ensure the satisfaction of the design teams with provided document control activities

Key Responsibilities (Internal Business Process)

• Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on design projects in accordance with corporate policies and procedures
• Maintain a record of submittals to the client and record the date of responses to the client
• Maintain a list of unanswered items of correspondence and circulate the list at regular intervals for reference
• Maintain a register of design manuals, vendor manuals and design drawings
• Maintain copies of all programs submitted during the project and file copies of the client’s drawings showing the progress of the works during the various stages of the design
• Maintain a register of all design drawings submitted by the client and update the status of review / approval of design drawings
• Record receipt of drawing revisions and distribute to the appropriate people
• Ensure that the most current version of drawing documents is being used
• Assist other members in the design team to set-up and maintain filing systems in an organized manner
• Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures

Key Responsibilities (Learning & Growth)

• Attend periodic training to further develop relevant skills

Qualification, Technical Skills and Competencies

• High School Diploma
• Working knowledge of Microsoft Word, PowerPoint and Excel
• Good secretarial skills and organizational abilities
• Ability to communicate effectively both internally and externally
• Good planning, organization and presentation capability
• Strong attention to details
• Proficiency in spoken and written English; Arabic is an advantage

Overall Experience Required to Execute this Role

• No prior experience required