Document Controller (Saudi national)

WSP; Riyadh; On-site; SAR 80,000 - 120,000; Full time

Job summary

WSP seeks an experienced Document Controller for our Riyadh, Saudi Arabia office to oversee document creation, review, distribution, and archiving across roads, tunnels, bridges, and highways projects. The role emphasizes version control, retrieval efficiency, quality assurance, and regulatory compliance.

The ideal candidate has 5+ years in document control within consultancy, strong organizational and communication skills, and a thorough understanding of ISO-related requirements.

Qualifications

• Bachelor's degree in Engineering, Business Administration, or related field.
• Minimum of 5 years of experience in document control within the consultancy sector, with a focus on site supervision for infrastructure projects such as roads, tunnels, bridges, and highways.
• Proficiency in document management software and Microsoft Office Suite.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and collaboratively in a team environment.
• Good communication and interpersonal skills.
• Familiarity with regulatory requirements related to document management (e.g., ISO standards) is a plus.
• Certification in document management (e.g., Certified Document Controller) is desirable.

Responsibilities

• Document Management: Create, review, distribute, and archive documents (reports, specs, contracts, correspondence).
• Version Control: Maintain accurate versioning for stakeholders to access current info.
• Document Retrieval: Set up efficient retrieval systems for authorized personnel.
• Quality Assurance: Implement controls to ensure document accuracy and completeness.
• Compliance: Ensure processes meet regulatory standards and policies.
• Training and Support: Train staff on document management processes and systems.
• Collaboration: Work with PMs, engineers, and admin staff to streamline workflows.
• Security: Protect confidential documents with proper access controls.
• Auditing: Conduct audits to identify improvements and ensure compliance.
• Continuous Improvement: Regularly evaluate and improve processes.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Education

Bachelor's degree in Engineering, Business Administration, or related field

Tools

Document management software

Microsoft Office Suite

Job description

WSP is a renowned consultancy in the construction industry, specializing in site supervision for road, tunnel, highway, and bridge projects. With a commitment to excellence and innovation, we deliver high-quality solutions that meet the needs of our clients while adhering to the highest standards of safety and sustainability.

We are seeking an experienced Document Controller to join our team in Riyadh, Saudi Arabia. The ideal candidate will have a minimum of 5 years of experience, specifically in document control roles within the consultancy sector, with a focus on site supervision for projects such as roads, tunnels, bridges, and highways.

Responsibilities

Responsibilities:

• Document Management: Manage the creation, review, distribution, and archiving of documents such as reports, specifications, contracts, and correspondence.
• Version Control: Maintain accurate version control of documents to ensure that stakeholders are accessing the most up-to-date information.
• Document Retrieval: Establish efficient systems for document retrieval and ensure documents are readily accessible to authorized personnel.
• Quality Assurance: Implement quality control measures to ensure the accuracy, completeness, and integrity of documents.
• Compliance: Ensure that document management processes comply with relevant regulatory standards and organizational policies.
• Training and Support: Provide training and support to staff on document management processes and software systems.
• Collaboration: Collaborate with internal teams, such as project managers, engineers, and administrative staff, to facilitate document-related processes and workflows.
• Security: Maintain confidentiality and security of sensitive documents by implementing appropriate access controls and security measures.
• Auditing: Conduct regular audits of document management processes to identify areas for improvement and ensure compliance with standards.
• Continuous Improvement: Continuously evaluate and improve document management processes to enhance efficiency and effectiveness.

Qualifications

• Bachelor's degree in Engineering, Business Administration, or a related field.
• Minimum of 5 years of experience in document control roles within the consultancy sector, with a focus on site supervision for infrastructure projects such as roads, tunnels, bridges, and highways.
• Proficiency in document management software and Microsoft Office Suite.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and collaboratively in a team environment.
• Good communication and interpersonal skills.
• Familiarity with regulatory requirements related to document management (e.g., ISO standards) is a plus.
• Certification in document management (e.g., Certified Document Controller) is desirable.

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