Document Controller

Egis Group; Jeddah; On-site; SAR 90,000 - 150,000; Full time

Job summary

Egis is seeking a highly organised Document Controller to join our Riyadh team in Saudi Arabia. You will manage project documents using Aconex, ensure filing and version control, and coordinate distribution to stakeholders.

Fluency in Arabic and English is required, with strong attention to detail and experience in construction/engineering documentation workflows. You will also provide training on document control processes and Aconex usage.

Qualifications

• Proficiency in Aconex document management system.
• Strong computer skills including Microsoft Office suite.
• Excellent organisational and filing skills with a keen attention to detail.
• Proven ability to manage time effectively and prioritise tasks.
• Outstanding written and verbal communication in Arabic and English.
• Experience in document control in construction or engineering projects.
• Knowledge of construction or engineering project documentation processes.
• Ability to work in a fast-paced deadline-driven environment.
• Strong problem-solving skills and proactive approach to work.

Responsibilities

• Manage and maintain project documents using the Aconex document management system
• Ensure all project documentation is properly filed indexed and easily retrievable
• Review incoming and outgoing documents for completeness and accuracy
• Coordinate document distribution to relevant project stakeholders
• Track document revisions and maintain version control
• Generate regular reports on document status and project progress
• Assist in the development and implementation of document control procedures
• Liaise with project teams to ensure timely submission and processing of documents
• Provide training and support to team members on document control processes and Aconex usage
• Maintain confidentiality and security of sensitive project information

Skills

Organisational skills

Microsoft Office

Bilingual English/Arabic communication

Education

Bachelor's degree in Business Administration, Information Management, or related field (preferred)

Tools

Aconex

Electronic Document Management Systems

Job description

We are seeking a highly organised and efficient Document Controller to join our team in Riyadh Saudi Arabia As a Saudi national proficient in Aconex you will play a crucial role in managing and controlling project documentation for our construction and engineering initiatives

• Manage and maintain project documents using the Aconex document management system
• Ensure all project documentation is properly filed indexed and easily retrievable
• Review incoming and outgoing documents for completeness and accuracy
• Coordinate document distribution to relevant project stakeholders
• Track document revisions and maintain version control
• Generate regular reports on document status and project progress
• Assist in the development and implementation of document control procedures
• Liaise with project teams to ensure timely submission and processing of documents
• Provide training and support to team members on document control processes and Aconex usage
• Maintain confidentiality and security of sensitive project information

Company Description

Egis is an international player active in architecture consulting construction engineering and mobility services We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced sustainable and resilient territorial development Operating in 100 countries Egis puts the expertise of its 19 500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects Through its wide range of activities Egis is a key player in the collective organization of society and the living environment of citizens all over the world With 3 500 employees across 8 countries in the Middle East Egis has delivered over 700 complex development projects stimulating economic growth and enhancing quality of life Ranked among the top ten firms in the Middle East by Engineering News Record ENR Egis is committed to sustainable development The Group s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions Egis long history of providing comprehensive engineering consulting and project management services makes it a trusted partner for regional governments investors and developers

Qualifications

• Proficiency in Aconex document management system
• Strong computer skills including Microsoft Office suite
• Excellent organisational and filing skills with a keen attention to detail
• Proven ability to manage time effectively and prioritise tasks
• Outstanding written and verbal communication skills in both Arabic and English
• Previous experience in document control preferably in construction or engineering projects
• Experience with electronic document management systems
• Knowledge of construction or engineering project documentation processes
• Ability to work effectively in a fast-paced deadline-driven environment
• Strong problem-solving skills and proactive approach to work

• Proficiency in Aconex document management system.
• Minimum 4 years of experience.
• Strong computer skills, including Microsoft Office suite.
• Excellent organisational and filing skills with a keen attention to detail.
• Proven ability to manage time effectively and prioritise tasks.
• Outstanding written and verbal communication skills in both Arabic and English.
• Previous experience in document control, preferably in construction or engineering projects.
• Experience with electronic document management systems.
• Bachelor's degree in Business Administration, Information Management, or related field (preferred).
• Aconex certification (preferred).
• Knowledge of construction or engineering project documentation processes.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Strong problem-solving skills and proactive approach to work.