Document Controller - Aconex (Saudi Citizen)

Khatib & Alami; Riyadh; On-site; SAR 67,000 - 112,000; Full time

Job summary

Khatib & Alami is seeking a Document Controller in Riyadh to establish and maintain master filing systems for project drawings using ACONEX. The role ensures adherence to K&A’s archiving policies and proper recording of all drawings issued to contractors.

Responsibilities include organizing comprehensive filing for correspondence, submittals, and manuals; maintaining revision tracking; and backing up files per corporate procedures. Strong English communication is required; Arabic is a plus.

Qualifications

• Proven experience with document control and archiving on supervision projects.
• Excellent organizational and planning abilities.
• Strong attention to details.
• Proficiency in written and spoken English; Arabic is an advantage.

Responsibilities

• Maintain filing systems in accordance with corporate policies.
• Record submittals from the contractor and responses.
• Ensure current versions of drawing documents are used.
• Back up copies of files regularly.
• Attend periodic training.
• Assist supervision team with filing systems.
• Distribute drawing revisions to relevant recipients.
• Maintain logs of as-built drawings and manuals.

Skills

Secretarial skills

Organizational abilities

Communication skills

English proficiency

Tools

Aconex

Microsoft Word

Excel

PowerPoint

Job description

The Document Controller establishes master filing systems using ACONEX, including copies of al drawing issues on supervision projects. He, ensures the implementation of K&A’s archiving policies, procedures and standards in the recording of all drawings issued to the contractor.

• Ensure responsibilities are fulfilled in a cost-effective manner
• Ensure the satisfaction of the supervision teams with provided document control activities
• Provide document control and organize a comprehensive filing system for all received and outgoing correspondence on supervision projects in accordance with corporate policies and procedures
• Maintain a record of submittals from the contractor and record the date of responses to the contractor
• Maintain a list of unanswered items of correspondence and circulate the list at regular intervals to Project Managers for reference
• Maintain a register of operation manuals, vendor manuals and as built drawings
• Maintain copies of all programs submitted during the project and file copies of the contractor’s drawings showing the progress of the works during the various stages of the contract
• Maintain a register of all as built drawings submitted by the contractor and update the status of review / approval of as-built drawings
• Record receipt of drawing revisions and distribution to the appropriate people
• Ensure that the most current version of drawing documents is being used
• Assist other members in the supervision team to set-up and maintain filing systems in an organized manner
• Ensure that back-up copies of the files are made on a regular basis in accordance with the corporate policies and procedures
• Attend periodic training to further develop relevant skills

Skills:

• Working knowledge of Microsoft Word, PowerPoint and Excel (Advance) and Aconex is must.
• Good secretarial skills and organizational abilities
• Ability to communicate effectively both internally and externally
• Good planning, organization and presentation capability
• Strong attention to details
• Proficiency in spoken and written English; Arabic is an advantage