Document Controller

Egis Group; Riyadh; On-site; SAR 240,000 - 360,000; Full time

Job summary

Egis Group is seeking a detail-oriented Document Controller to join our Riyadh team. You will oversee all technical documents, drawings, and correspondence, ensuring accuracy and compliance across platforms and stakeholders.

With 8+ years of relevant experience, you will optimize workflows, manage version control, and deliver comprehensive documentation status reports to support project efficiency and regulatory adherence—driving quality and timely project delivery in a busy, international

Qualifications

• University degree or college diploma in Business Administration, Engineering, or a related discipline
• Minimum 8 years of professional experience supporting engineering, construction, or infrastructure projects
• Proficiency in document control processes with strong quality and compliance standards
• Experience with collaborative software tools such as SharePoint, ProjectWise, Aconex, Unifier, or equivalent
• Excellent organizational and time management skills with ability to manage multiple priorities
• Strong communication and interpersonal skills across diverse teams
• Advanced problem-solving abilities and attention to detail
• Self-starter with proactive approach to process improvement and innovation

Responsibilities

• Coordinate all aspects of document control, including registration, uploading, transmitting, and tracking of technical documents, drawings, and commercial correspondence across platforms
• Ensure accuracy and compliance of all document data with procedures, quality standards, and regulatory requirements
• Manage flow of documentation within the organization and with external stakeholders
• Retrieve, organize, and distribute files across teams and disciplines
• Develop and customize electronic workflows to streamline submissions, approvals, and version control
• Monitor document quality, identify discrepancies, and implement corrective actions
• Prepare reports on project documentation status, deliverables, and metrics
• Collaborate with engineers, contract administrators, and project teams to optimize workflows
• Maintain organized filing systems and databases for easy retrieval
• Provide administrative and project support as required

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Problem-solving

Attention to detail

Self-motivation

Process improvement

Education

Bachelor's degree or College diploma in Business Administration or Engineering

Tools

SharePoint

ProjectWise

Aconex

Unifier

Job description

• Business Line: Consulting and Operations
• Type of contract: Permanent contract
• Service Line: Aviation Direct
• Region: Middle East and South Asia
• Job Family: Project Documentation

Company Description

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities.

We are committed to fostering a workplace that values diversity and inclusion. We welcome all qualified applicants and ensure fair consideration without regard to disabilities, medical conditions, race, colour, ethnicity, nationality, age, gender identity, sexual orientation, pregnancy, religion, political beliefs or marital status.

Job Description

We are seeking a detail-oriented and organized **Document Controller** to join our dynamic team in Riyadh, Saudi Arabia. In this essential role, you'll be the backbone of our project operations, ensuring that all technical documentation, drawings, and correspondence flow seamlessly across our organization and stakeholder network. Your meticulous attention to detail and analytical mindset will directly support project efficiency, compliance, and success. If you're passionate about precision, process improvement, and supporting complex projects behind the scenes, we'd love to hear from you.

• Coordinate all aspects of document control, including registration, uploading, transmitting, and tracking of technical documents, drawings, and commercial correspondence across multiple platforms
• Ensure the accuracy and compliance of all document data in alignment with internal procedures, quality standards, and regulatory requirements
• Manage the flow of documentation within the organization and between external project stakeholders, maintaining transparent communication channels
• Retrieve, organize, and distribute files efficiently to team members across multiple disciplines and departments
• Develop, implement, and customize electronic workflows to streamline document submissions, approvals, and version control processes
• Monitor document quality proactively, identify discrepancies, and implement corrective actions to maintain process integrity
• Prepare comprehensive reports on project documentation status, deliverables, and key metrics to support informed decision-making
• Collaborate with engineers, contract administrators, and project teams to understand documentation requirements and optimize workflows
• Maintain organized filing systems and databases, ensuring easy retrieval and accessibility of critical project information
• Perform administrative and project support tasks as required, demonstrating flexibility and a collaborative team-oriented approach

Qualifications

**Required Qualifications:**

• University degree or College diploma in Business Administration, Engineering, or a related discipline
• Minimum 8 years of professional experience supporting engineering, construction, or infrastructure projects
• Proficiency in document control processes with a strong understanding of quality and compliance standards
• Demonstrated expertise with collaborative software tools such as SharePoint, ProjectWise, Aconex, Unifier, or equivalent platforms
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously
• Strong communication and interpersonal skills, with the ability to work effectively across diverse teams and stakeholders
• Advanced problem-solving abilities and analytical mindset
• Meticulous attention to detail and commitment to data accuracy and verification
• Self-starter mentality with a proactive approach to process improvement and innovation

**Preferred Qualifications:**

• Experience with engineering documentation standards and best practices
• Familiarity with document tracking systems and version control protocols
• Knowledge of project administration and quality management systems
• Experience working in fast-paced, multicultural, or international project environments
• Experience with electronic workflow automation and customization
• Demonstrated track record of implementing process improvements that enhance efficiency and compliance