Document Controller

Egis Group; Jeddah; On-site; SAR 120,000 - 180,000; Full time

Job summary

Egis in Riyadh, Saudi Arabia seeks a highly organised Document Controller to manage project documentation using Aconex. You will ensure proper filing, indexing and retrieval, and support version control across engineering initiatives.

You will liaise with project teams to ensure timely submission, generate progress reports, and help develop document control procedures while maintaining confidentiality of sensitive information. Fluency in Arabic and English is required.

Qualifications

• Proficiency in Aconex document management system.
• Excellent organisational and filing skills with a keen attention to detail.
• Fluent English and Arabic communication skills.
• Bachelor's degree in a related field (preferred).
• Aconex certification preferred.

Responsibilities

• Manage and maintain project documents using the Aconex document management system.
• Ensure all project documentation is properly filed, indexed, and easily retrievable.
• Review incoming and outgoing documents for completeness and accuracy.
• Coordinate document distribution to relevant project stakeholders.
• Track document revisions and maintain version control.
• Generate regular reports on document status and project progress.
• Assist in the development and implementation of document control procedures.
• Liaise with project teams to ensure timely submission and processing of documents.
• Provide training and support to team members on document control processes and Aconex usage.
• Maintain confidentiality and security of sensitive project information.

Skills

Communication

Time management

Attention to detail

Bilingual Arabic & English

Education

Bachelor's degree in Business Administration / Information Management

Tools

Aconex

Job description

• Business Line: Consulting and Operations
• Type of contract: Permanent contract
• Service Line: Aviation Direct
• Region: Middle East and South Asia
• Job Family: Assistant and Administration

Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking a highly organised and efficient Document Controller to join our team in Riyadh, Saudi Arabia. As a Saudi national proficient in Aconex, you will play a crucial role in managing and controlling project documentation for our construction and engineering initiatives.

• Manage and maintain project documents using the Aconex document management system
• Ensure all project documentation is properly filed, indexed, and easily retrievable
• Review incoming and outgoing documents for completeness and accuracy
• Coordinate document distribution to relevant project stakeholders
• Track document revisions and maintain version control
• Generate regular reports on document status and project progress
• Assist in the development and implementation of document control procedures
• Liaise with project teams to ensure timely submission and processing of documents
• Provide training and support to team members on document control processes and Aconex usage
• Maintain confidentiality and security of sensitive project information

Qualifications

• Proficiency in Aconex document management system.
• Minimum 4 years of experience.
• Excellent organisational and filing skills with a keen attention to detail.
• Proven ability to manage time effectively and prioritise tasks.
• Outstanding written and verbal communication skills in both Arabic and English.
• Previous experience in document control, preferably in construction or engineering projects.
• Experience with electronic document management systems.
• Bachelor's degree in Business Administration, Information Management, or related field (preferred).
• Aconex certification (preferred).
• Knowledge of construction or engineering project documentation processes.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Strong problem-solving skills and proactive approach to work.