Senior Document Controller

Egis; Riyadh; On-site; SAR 150,000 - 210,000; Full time

Job summary

Egis is seeking a Senior Document Controller in Riyadh, Saudi Arabia, to oversee the management, control, and distribution of critical documents. The role requires leading a document control team, ensuring compliance with organizational standards and Saudi regulatory requirements, and driving process improvements across the company.

Ideal candidates will have extensive experience with DMS and ERP systems, strong English communication, and a proven track record in regulated environments.

Qualifications

• Strong attention to detail and accuracy in all documentation.
• Excellent time management and ability to handle multiple tasks concurrently.
• Fluent in English with strong written and verbal communication.

Responsibilities

• Manage and maintain document control systems with versioning and archival procedures.
• Ensure compliance with ISO standards and regulatory requirements in Saudi Arabia.
• Lead and mentor document control team members, providing guidance and feedback.
• Develop standardized document management procedures and drive process improvements.
• Conduct regular audits of documentation systems to verify compliance and identify improvements.
• Collaborate with cross-functional departments to set document standards and distribution.
• Maintain records of revisions, approvals, and access logs.
• Prepare reports on document control metrics for management decisions.
• Serve as SME on document control and regulatory matters.
• Customize and optimize document management software to meet organizational needs.

Skills

Attention to detail

Time management

Communication skills

English proficiency

Tools

DMS software

ERP systems

MS Office

Job description

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities.

We are committed to fostering a workplace that values diversity and inclusion. We welcome all qualified applicants and ensure fair consideration without regard to disabilities, medical conditions, race, colour, ethnicity, nationality, age, gender identity, sexual orientation, pregnancy, religion, political beliefs or marital status.

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities.

We are committed to fostering a workplace that values diversity and inclusion. We welcome all qualified applicants and ensure fair consideration without regard to disabilities, medical conditions, race, colour, ethnicity, nationality, age, gender identity, sexual orientation, pregnancy, religion, political beliefs or marital status.

Job Description

We are seeking a detail-oriented and organized Senior Document Controller to join our team in Riyadh, Saudi Arabia. In this role, you will oversee the management, control, and distribution of critical documentation while ensuring compliance with organizational standards and regulatory requirements. As a Senior Document Controller, you will lead document control initiatives, mentor team members, and implement process improvements to enhance operational efficiency across the organization.

• Manage and maintain comprehensive document control systems, including version control, document tracking, and archival procedures
• Ensure all documentation complies with organizational policies, industry standards, and applicable Saudi Arabian regulatory requirements
• Supervise and coordinate document control team members, providing guidance, training, and performance feedback
• Develop and implement standardized document management procedures and best practices to improve efficiency and accuracy
• Conduct regular audits of documentation systems to verify compliance and identify areas for process improvement
• Collaborate with cross-functional departments to establish document requirements, standards, and distribution protocols
• Maintain accurate records of document revisions, approvals, and access logs
• Analyze document control metrics and prepare reports to support management decision-making
• Serve as a subject matter expert on document control procedures and regulatory compliance matters
• Customize and optimize document management software and systems to meet organizational needs

Qualifications

• 12+ years of professional experience in document control, records management, or related administrative field
• Advanced proficiency with document management systems (DMS) and enterprise resource planning (ERP) software
• Strong knowledge of ISO standards, quality management systems, and regulatory compliance frameworks
• Excellent organizational and time management skills with the ability to prioritize multiple tasks
• Exceptional attention to detail and commitment to accuracy in all documentation
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills in English
• Demonstrated ability to analyze processes and implement improvements
• Experience working in a regulated industry or compliance-heavy environment
• Familiarity with Saudi Arabian business practices and regulatory environment (preferred)
• Proven track record of training and developing team members (preferred)
• Experience with data analysis and reporting tools (preferred)