Assistant, HR Operations & Administration

Modern Mills Company; Jeddah; On-site; SAR 89,000 - 134,000; Full time

Job summary

Modern Mills Company is seeking an HR Operations professional to support core HR processes and government relations, ensure regulatory compliance, timely service delivery, and employee satisfaction in line with Saudi labor regulations.

The role manages visas, iqama renewals, payroll inputs, GOSI, HRDF, insurance, travel, onboarding, offboarding, and audits, coordinating with GRO, Finance, and vendors to maintain accurate records and efficient operations.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3 years of experience in HR Operations, HR Administration, or Recruitment support.
• Experience with attendance systems and HR operational processes.
• Basic understanding of recruitment, onboarding, payroll support, and employee relations activities.
• Strong coordination, organizational, and administrative skills.
• Proficiency in Microsoft Office applications, especially Excel.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication and interpersonal skills.
• Knowledge of HR systems and Saudi labor regulations is preferred.

Responsibilities

• Coordinate with GRO to ensure timely processing of visas, iqamas, renewals, and other government documents.
• Ensure compliance with Saudi labor, immigration, and regulatory requirements.
• Manage employee-related transactions via Muqeem, Absher, and Qiwa.
• Process monthly GOSI registrations, deregistrations, and contributions with accuracy and timeliness.
• Prepare GOSI reports and documentation for Finance, Audit, and stakeholders.
• Register eligible employees with applicable HRDF programs in coordination with other departments.
• Maintain records for HRDF reimbursement claims and submissions.

Skills

Coordination

Organizational skills

Administrative skills

Communication

HR operations

Education

Bachelor's degree in HR/Business Administration

Tools

Microsoft Office

Excel

Job description

To support the execution of core HR operational processes and ensure effective management of government relations employee benefits and administrative services This role is key to ensuring regulatory compliance timely service delivery and employee satisfaction in line with company policies and Saudi labor regulations

Key Accountabilities

• Coordinate with the Government Relations Officer GRO to ensure timely processing of visas Iqamas renewals exit re-entry permits and other employee-related government documentation
• Ensure compliance with Saudi labor immigration and applicable regulatory requirements
• Manage employee-related transactions through government platforms including Muqeem Absher and Qiwa
• Manage employee registration deregistration and monthly GOSI contribution processing ensuring accurate and timely submissions
• Reconcile GOSI records and ensure data accuracy between HRIS and GOSI systems
• Prepare GOSI reports and supporting documentation as required by Finance Audit and other stakeholders
• Ensure eligible employees are registered under applicable HRDF programs in coordination with relevant departments
• Maintain accurate records and supporting documentation for HRDF reimbursement claims and follow up on submissions through the HRDF portal
• Act as the primary point of contact for employee medical and life insurance matters
• Coordinate with insurance providers on policy issuance renewals employee additions and deletions and claims
• Ensure employees understand their medical and life insurance benefits coverage and claim procedures
• Manage employee air-ticket entitlements for business travel onboarding annual leave and final exit
• Liaise with approved travel agencies to facilitate timely ticket bookings monitor costs and ensure compliance with travel policies
• Maintain accurate records of ticket utilization and related employee travel entitlements
• Consolidate and validate monthly payroll inputs including new hires exits deductions overtime allowances and time-management data and submit them to Payroll within agreed deadlines
• Ensure all payroll supporting documentation is complete accurate properly maintained and readily available for audit purposes
• Coordinate with Payroll and Finance to resolve payroll discrepancies and address employee payroll-related queries
• Support HR administration activities including employee ID processing onboarding and offboarding documentation and personnel record maintenance
• Coordinate outsourced and contract staff requirements in line with approved plans and follow up with vendors to ensure timely delivery of agreed services
• Maintain accurate employee data in the HR system for all assigned areas of responsibility
• Participate in audits reporting and documentation activities related to Government Relations GOSI HRDF insurance payroll and HR administration
• Identify and implement opportunities to streamline HR operational processes improve efficiency strengthen controls and enhance cost-effectiveness and transparency

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3 years of experience in HR Operations, HR Administration, or Recruitment support.
• Experience working with attendance systems and HR operational processes.
• Basic understanding of recruitment, onboarding, payroll support, and employee relations activities.
• Strong coordination, organizational, and administrative skills.
• Proficiency in Microsoft Office applications, especially Excel.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication and interpersonal skills.
• Knowledge of HR systems and Saudi labor regulations is preferred.