HR Specialist

Waad Academy Schools; Jeddah; On-site; SAR 167,000 - 257,000; Full time

Job summary

Waad Academy Schools in Jeddah seeks an experienced HR Operations professional to manage payroll inputs, processing, and employee lifecycle tasks.

You will coordinate with Finance, handle EOSB calculations, government platforms like Qiwa, Mudad, GOSI, Muqeem, and ensure Saudi Labor Law compliance while maintaining accurate employee records.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3–5 years of relevant HR Operations experience.
• Strong experience in payroll, EOS calculations, and employee lifecycle processes.
• Hands-on experience with Saudi government platforms including Qiwa, Mudad, GOSI, and Muqeem.
• Good knowledge of Saudi Labor Law.
• Strong Excel skills and attention to detail.
• Good communication skills in Arabic and English.

Responsibilities

• Prepare and review monthly payroll inputs including allowances, deductions, overtime, unpaid leave and other payroll adjustments.
• Coordinate payroll processing and ensure accuracy of employee salary data.
• Handle employee final settlements and EOSB calculations.
• Manage employee termination, resignation, non-renewal clearance and offboarding processes.
• Prepare and maintain employment contracts, renewals, amendments and employee documentation.
• Manage employee data and HR transactions through the HR system.
• Handle government HR platforms including Qiwa, Mudad, GOSI, Muqeem, and Absher Business.
• Follow up on work permits, iqama renewals, sponsorship transfers, final exits and exit-reentry processes.
• Ensure employee information is accurately updated across HR and government platforms.
• Prepare payroll WPS-related reports and coordinate with Finance when required.
• Monitor contract expiries, probation periods, residency, work permit expirations and other deadlines.
• Prepare HR letters, certificates, salary confirmations and official employee correspondence.
• Maintain accurate employee files and ensure proper documentation and compliance.
• Support employee relations cases and respond to inquiries related to payroll, contracts, benefits and HR procedures.
• Ensure HR operations comply with Saudi Labor Law and company policies.

Skills

Payroll

EOS calculations

HR operations

Excel

Arabic & English communication

Education

Bachelor's degree in HR/Business Admin

Tools

Qiwa

Mudad

GOSI

Muqeem

Job description

• Prepare and review monthly payroll inputs including allowances deductions overtime unpaid leave and other payroll adjustments
• Coordinate payroll processing and ensure accuracy of employee salary data
• Handle employee final settlements and End of Service Benefit EOSB calculations
• Manage employee termination resignation non-renewal clearance and offboarding processes
• Prepare and maintain employment contracts renewals amendments and employee documentation
• Manage employee data and HR transactions through the HR system
• Handle government HR platforms including Qiwa Mudad GOSI Muqeem and Absher Business
• Follow up on work permits Iqama renewals sponsorship transfers final exits and exit re-entry processes
• Ensure employee information is accurately updated across HR and government platforms
• Prepare payroll WPS-related reports and coordinate with Finance when required
• Monitor contract expiry dates probation periods residency work permit expirations and other employee-related deadlines
• Prepare HR letters certificates salary confirmations and official employee correspondence
• Maintain accurate employee files and ensure proper documentation and compliance
• Support employee relations cases and respond to employee inquiries related to payroll contracts benefits and HR procedures
• Ensure HR operations are compliant with Saudi Labor Law and company policies

Requirements:

• * Bachelor s degree in Human Resources, Business Administration, or a related field.
• * 3 5 years of relevant HR Operations experience.
• * Strong experience in payroll, EOS calculations, and employee lifecycle processes.
• * Hands-on experience with Saudi government platforms, especially Qiwa, Mudad, GOSI, and Muqeem.
• * Good knowledge of Saudi Labor Law.
• * Strong Excel skills and attention to detail.
• * Good communication skills in Arabic and English.