Administrative Assistant II

WorleyParsons; Al Khobar; On-site; SAR 60,000 - 80,000; Full time

Job summary

An international company in energy and resources is seeking an Office Manager in Al Khobar, Saudi Arabia. This role involves overseeing daily office operations, managing staff, coordinating travel programs, and maintaining financial reports. Ideal candidates have a Bachelor's degree, strong communication skills, and advanced proficiency in MS Office. The company promotes diversity and inclusivity in the workplace, encouraging all qualified candidates to apply. This position provides an opportunity to be part of sustainable change efforts.

Qualifications

• Requires a Bachelor Degree.
• Excellent oral and written communication skills are essential.
• Proficiency in MS Office, particularly Word, Excel, and PowerPoint, is preferred.

Responsibilities

• Responsible for day-to-day office management operations.
• Supervise personnel for the benefits department and secretarial staff.
• Manage staff timesheets, per diem, expense reports, and utilities.
• Organize contract files, maintain financial reports, and oversee accounts payable and receivable.
• Handle travel arrangements for domestic travel, including conferences and meetings.

Skills

Excellent oral and written communication skills

Advanced MS Office skills (Word, Excel, PowerPoint)

Education

Bachelor Degree

Job description

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

At Worley, we’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and can thrive is essential to our mission of delivering sustainable change. We know that diverse and inclusive cultures are safer and more innovative.

We encourage applications from candidates from all backgrounds and diversity characteristics and warmly encourage disabled or neurodivergent candidates to apply.

Position Summary

Responsible for planning, preparing, scheduling, filing, and other requests from field projects, clients, or other-in house departments and other branch offices.

Primary Responsibilities

• Responsible for the day to day operation of office management; supervise personnel for the benefits department and secretarial staff; coordination of clerical support staff and executive secretary offices;
• Training and evaluation of secretarial staff; coordinate relocation of field staff to remote site locations;
• Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate and administer the travel program for all WORLEY management and employees; monitor and issue cost savings reports for corporate review;
• Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications;
• Handle conferences, meeting air travel and accommodations for domestic travel

Qualifications

• Bachelor Degree
• Excellent oral and written communication skills
• Advanced MS Office skills (Word, Excel, PowerPoint) preferred

Moving forward together

We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.