Virtual Assistant- Bi-Lingual

Bold Business Group; A distancia; MXN 534,000 - 713,000; Jornada completa

Descripción de la vacante

A leading global business process outsourcing firm is seeking a highly organized, detail-oriented Operations Virtual Assistant to streamline workflows and manage systems. In this role, you will oversee project management tools and create effective CRMs to improve operational efficiency. The candidate should have 2+ years in operations and proven experience with project management tools like Asana. This position offers a competitive salary, remote flexibility, and opportunities for growth in a dynamic team environment.

Servicios

Competitive salary

Remote flexibility

Opportunities for growth

Formación

• 2+ years of experience in operations, project coordination, or virtual assistance.
• Experience using and managing project management tools (Asana required).
• Experience building or maintaining CRMs or tracking systems.

Responsabilidades

• Implement and manage project management tools to keep projects organized.
• Support day-to-day operations like scheduling and documentation.
• Document workflows and standard operating procedures.

Conocimientos

Project management tools (Asana)

CRM management

Organization

Time management

Attention to detail

Communication

Herramientas

Google Sheets

HubSpot

Airtable

Descripción del empleo

We are seeking a highly organized, detail-oriented, and proactive Operations Virtual Assistant to help streamline our workflows, manage systems, and keep projects running smoothly.

In this role, you will take ownership of our project management tools (such as Asana, Monday.com, or Notion) to organize priorities, tasks, and deliverables across the team. You’ll also create and maintain CRMs, spreadsheets, and documentation systems that improve efficiency, accountability, and visibility across all operations.

This position is ideal for someone who thrives on structure, enjoys organizing chaos into order, and isn’t afraid to be hands‑on — from managing tools and systems to supporting daily operational needs.

Project & Systems Management

Implement and manage project management tools (e.g., Asana, Monday.com, or Notion) to keep projects organized and on schedule.

Maintain task lists, calendars, and reports to track deadlines and team deliverables.

Build and manage simple, sustainable systems that help the team stay aligned and productive.

Support day‑to‑day operations, including scheduling, documentation, and follow‑ups.

Continuously improve internal processes and recommend efficiency tools or automations.

CRM & Data Organization

Create and manage CRMs or structured spreadsheets for tracking contacts, clients, or project data.

Keep data accurate and updated to support reporting and strategic planning.

Help standardize data entry, templates, and naming conventions for better consistency.

Collaboration & Process Support

Document workflows and SOPs for repeatable success.

Coordinate with leadership and team members to ensure priorities are clear and tasks are completed on time.

Balance structure and flexibility — ensuring systems are both efficient and adaptable.

Qualifications

2+ years of experience in operations, project coordination, or virtual assistance.

Proven experience using and managing project management tools (Asana required; Monday.com or Notion a plus).

Experience building or maintaining CRMs or tracking systems (e.g., Google Sheets, Airtable, HubSpot).

Excellent organization, time management, and communication skills.

Strong attention to detail and ability to manage multiple priorities.

Tech‑savvy, resourceful, and comfortable learning new tools quickly.

Self‑motivated with a problem‑solving mindset and ability to work independently.

Experience supporting U.S.-based teams is a plus.

What We Offer

Competitive salary and remote flexibility.

Opportunity to work on creative projects with cutting‑edge digital tools.

A supportive, dynamic team culture that values collaboration and innovation.

Direct impact on brand growth and visibility — your creativity and execution will help shape our online presence.

Growth opportunities, continuous learning, and a chance to refine your skills in a rapidly evolving digital landscape.

About Bold Business

Bold Business is a US-based global business process outsourcing (BPO) firm with over 25 years of experience and $7B+ in client engagements. We help fast‑growing companies scale through smart talent strategies, automation, and technology‑driven solutions.

As set forth in Bold Business’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.