Sr. Coordinator, Commercial Operations

Scorpion Therapeutics; Barrio San Diego Pueblo Nuevo; Presencial; MXN 500,000 - 700,000; Jornada completa

Descripción de la vacante

A biopharmaceutical company is seeking a Senior Commercial Operations Coordinator in Mexico. This role provides high-level operational support, managing projects, calendars, financial processes, and key communications within the Commercial Operations team. Candidates should have 4+ years of coordination experience with senior management, strong communication skills, and the ability to produce complex presentations. This position requires detail-oriented multitasking and adaptability in a fast-paced environment.

Formación

• 4+ years of coordination experience working with senior management.
• Ability to research, analyze, summarize, and report information effectively.
• Demonstrated ability to build and maintain cross-functional partnerships.

Responsabilidades

• Coordinate financial processes and manage contract activities.
• Support Commercial Operations leadership by managing calendars.
• Oversee the new hire process and onboarding for Commercial Operations.

Conocimientos

Complex PowerPoint editing

Calendar management

Project planning and coordination

Strong communication skills

Adaptability

Educación

BS/BA in business or related field

MS or MBA degree

Herramientas

Microsoft Office

Descripción del empleo

Role Summary

The Senior Commercial Operations Coordinator provides high-level operational, administrative, and project coordination support to the Commercial Operations organization. This role works with general guidance and assumes ownership of defined projects, department-wide contracting coordination, budget tracking, and cross-functional meeting logistics. The position plays a critical role in enabling Commercial Operations leadership by managing calendars, communications, documentation, onboarding processes, and financial workflows while supporting key commercial initiatives across the organization.

Responsibilities

• Support the Commercial Operations organization by assuming ownership of defined projects and providing comprehensive operational, administrative, and coordination support with general guidance
• Manage contract coordination for all Commercial Operations key project activities, partnering closely with department leadership, Legal, and other stakeholders to ensure accuracy, completeness, and timely execution
• Coordinate financial processes including CDAs, MSAs, work orders, invoices, vendor management, internal routing and approvals (e.g., Coupa, Agiloft), while managing multiple cost centers and maintaining annual cost tracking and budget analysis spreadsheets
• Collaborate with Marketing Operations, Field Operations, Data Management, Commercial Analytics, and Advanced Analytics to support annual budget development, ongoing budget tracking, and submission of accruals
• Create, manage, and coordinate field communications across Commercial Operations initiatives
• Manage Commercial Operations leadership calendars, rosters, and shared documentation on the company intranet (SharePoint)
• Oversee and manage all aspects of the Commercial Operations new hire process and onboarding, working closely with functional leaders to ensure a seamless experience
• Plan, coordinate, and execute planning meetings, quarterly development workshops, leadership meetings, department meetings, off-sites, and selected special events
• Maintain calendars, schedule meetings, send Outlook invitations, reserve conference rooms, and coordinate meeting logistics including audio/visual needs, presentations, and catering
• Collect, prepare, and organize information for use in internal discussions and meetings with staff, leadership, and external partners
• Coordinate, create, edit, and assemble executive-level presentation materials, ensuring effective communication of key information
• Arrange department and group meetings, ensuring agendas, materials, and logistics are prepared in advance, and assist in tracking department-level projects, activities, milestones, and results
• Support the Commercial Operations team by serving as a point of contact for questions and providing direction to internal resources as needed
• Provide complex, diverse, and confidential administrative support to the Vice President, Commercial Operations, and broader support to the Commercial Operations department
• Create, edit, and maintain Excel, PowerPoint, and other project documentation in support of Commercial Operations initiatives
• Coordinate projects and activities across multiple departments to ensure alignment, execution, and documentation of outcomes
• Perform other duties as assigned to support evolving organizational and business needs
• Other duties as assigned

Qualifications

• BS/BA in business or related field is highly preferred and 4+ years of coordination experience working with senior management. Requires experience with calendar management, project meeting and event planning and execution, preparation of executive level presentations, travel and expense report administration OR
• MS or MBA degree and 2+ years of relevant experience
• Ability to create and edit complex PowerPoint and other project documentation using Microsoft Office programs
• Exercises discretion and judgment regarding highly confidential internal and external communications and materials
• Adaptability to changing needs and situations
• Ability to anticipate, identify, and resolve problems in a timely manner
• Ability to research, analyze, summarize, and report information in an effective manner
• Must demonstrate professional demeanor at all times
• Demonstrated ability to build and maintain cross-functional partnerships to achieve company goals
• Strong communication and presentation skills. Able to communicate verbally and in writing in a professional manner at all levels of the organization and with external contacts
• Detail oriented, ability to multi-task, and work at a fast pace with a high degree of accuracy
• Comfortable dealing with ambiguity
• Continuous improvement mindset to develop new processes or enhance existing ones
• Strong organizational, time and project management skills
• Ability to work independently and accomplish goals with minimal supervision