Operations Executive Assistant

Remoto Workforce; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A remote workforce solutions provider is seeking a proactive Operations Executive Assistant to support their Operations team with administrative and operational tasks. This role involves managing schedules, coordinating travel, tracking tasks, and maintaining documentation. Candidates should have experience as an Executive Assistant or similar, with advanced English skills and strong organizational abilities. The position is primarily remote requiring alignment with Central Time. Join us and be a key support partner in a dynamic remote environment.

Servicios

Company-provided equipment

Flexible remote work environment

Formación

• Experience as an Executive Assistant or similar role.
• Exposure to procurement and logistics coordination preferred.
• Advanced English proficiency in both written and spoken forms.

Responsabilidades

• Manage calendars, task boards, and priorities for the Operations team.
• Coordinate travel and lodging arrangements.
• Track meeting notes and action items.
• Assist with procurement list management.

Conocimientos

Proactive mindset

Advanced English

Strong organizational skills

Discretion with confidential information

Time-management skills

Herramientas

Microsoft Outlook

Excel

SharePoint

Task and project management tools

Descripción del empleo

Operations Executive Assistant

We're hiring a proactive Operations Executive Assistant to support the Operations team with high-level administrative and operational tasks. You'll help keep daily operations running smoothly by managing schedules, tracking tasks, coordinating travel, supporting procurement follow-ups, and maintaining documentation. While primarily administrative, this role offers exposure to procurement and logistics coordination while supporting multiple stakeholders.

Job Details

Location: Remote

Schedule: Monday to Friday

• 8:00 AM – 5:00 PM CT or 9:00 AM – 6:00 PM CT

Alignment with Central Time is required

Salary & Benefits

Payroll (Nómina): 19, ,000 MXN / month

Direct Contractor: 24, ,000 MXN / month

Final offer based on experience, technical proficiency, and interview performance

Company-provided equipment

Key Responsibilities

• Calendar, task board, and priority management
• Meeting notes and action item tracking
• Travel and lodging coordination
• Procurement list management
• Quote gathering and approved purchase tracking
• Logistics tracking and documentation support
• Digital file and records organization
• Basic project coordination and status reporting
• Administrative support for multiple Operations team members

Requirements

• Experience as an Executive Assistant, Administrative Assistant, or similar
• Exposure to procurement and / or logistics coordination (not required to be an expert)
• Advanced English (written and spoken)
• Strong organizational and time-management skills
• Discretion when handling confidential information
• Availability aligned with Central Time

Tools / Technical Skills

• Microsoft Outlook
• Excel
• SharePoint
• Task and project management tools

Soft Skills / Work Style

• Proactive and supportive mindset
• Strong attention to detail
• Comfortable working with multiple stakeholders
• Adaptable in evolving environments
• Reliable, accountable, and solutions-oriented

Join Us

If you enjoy supporting operations, keeping processes organized, and being a key support partner in a remote environment, this is a great opportunity to grow your impact. Apply now!

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