Overview
Executive Assistant (Remote) – Wing is on the exciting mission of redefining the future of work for companies worldwide. We are looking to be the one-stop shop for companies that are looking to build world-class teams and place their operations on autopilot. We are seeking a bilingual Executive Assistant to support C-level executives.
Responsibilities
- Create and send statements or invoices, track payments, and record company expenses
- Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis)
- Store and organize documents and files
- Data entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes
- Research products, purchase goods and secure samples
- Store, update and collect information for marketing and sales campaigns through a CRM system
- Monitor projects, conduct internal communication and organize company data
- Coordinate team calendars, prevent scheduling conflicts, and ensure clients are on time and prepared for meetings
- Prepare itineraries, book hotels, rental cars, etc.
- Convey information to incoming calls and make calls for appointments or conduct informational inquiries
- Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails
- Synthesize data and other content into cohesive reports and presentation slides
- Upload videos, manage negative reviews, and keep the account profile up to date
- Ad hoc tasks
Qualifications
- Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.)
- Bachelor's degree or any certificate course (required)
- Excellent phone, email, and instant messaging communication skills
- Excellent English communication skills, both written and verbal (at least B2 level)
- Solid organizational and time management skills
- Tech savvy and familiar with current technologies, like desktop sharing and cloud services
- Experience with word-processing software and spreadsheets (e.g., MS Office)
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
- Proactive attitude and willingness to be trained
Technical Requirements
- USB headset with noise cancellation
- Working webcam
- Main and backup computer: at least 1.8 GHz processor with at least 4 GB RAM
- Main Internet service speed: at least 25 Mbps wired
- Backup Internet service speed: at least 10 Mbps
Benefits
- Performance incentives
- Job security and stability
- Paid training
- Inclusive culture
- Upskilling opportunities
- 100% work-from-home
- Exceptionally supportive team
- Opportunities for career growth
- Fun work environment
- Holiday and overtime pay
- Bonuses, tips, and referral program
Schedule: 20-40 hours per week
Location: This is a remote job
Salary: This is based on your experience and skills.
Notes
- Only qualified candidates will be invited to take the assessment and scheduled for an interview
- We have other vacancies that might interest your friends and colleagues. They can check us out at our Jobs Website