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Executive Assistant (Mexico)

Wing Assistant

Ciudad de México

A distancia

MXN 200,000 - 400,000

Jornada completa

Hoy
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Descripción de la vacante

A global company specializing in executive support is seeking a Bilingual Executive Assistant to support C-level executives. This remote position requires excellent communication skills, organizational proficiency, and at least 3 years of experience in a similar role. Candidates should be proactive and tech-savvy, with strong management skills. An inclusive culture with opportunities for growth is fostered in this supportive team environment.

Servicios

Performance incentives
Job security and stability
Paid training
Inclusive culture
Upskilling opportunities
Holiday and overtime pay
Bonuses, tips, and referral program

Formación

  • Minimum of 3 years of experience as an Executive Assistant to C-levels.
  • Excellent English communication skills, both written and verbal (at least B2 level).
  • Proactive attitude and willingness to be trained.

Responsabilidades

  • Create and send statements or invoices, track payments.
  • Synthesize data and other content into cohesive reports.
  • Coordinate team calendars and ensure clients are prepared for meetings.

Conocimientos

Bilingual communication
Organizational skills
Time management
Microsoft Office proficiency
Tech-savvy

Educación

Bachelor's degree or certificate course

Herramientas

Google Calendar
Descripción del empleo
Overview

Executive Assistant (Remote) – Wing is on the exciting mission of redefining the future of work for companies worldwide. We are looking to be the one-stop shop for companies that are looking to build world-class teams and place their operations on autopilot. We are seeking a bilingual Executive Assistant to support C-level executives.

Responsibilities
  • Create and send statements or invoices, track payments, and record company expenses
  • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis)
  • Store and organize documents and files
  • Data entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes
  • Research products, purchase goods and secure samples
  • Store, update and collect information for marketing and sales campaigns through a CRM system
  • Monitor projects, conduct internal communication and organize company data
  • Coordinate team calendars, prevent scheduling conflicts, and ensure clients are on time and prepared for meetings
  • Prepare itineraries, book hotels, rental cars, etc.
  • Convey information to incoming calls and make calls for appointments or conduct informational inquiries
  • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails
  • Synthesize data and other content into cohesive reports and presentation slides
  • Upload videos, manage negative reviews, and keep the account profile up to date
  • Ad hoc tasks
Qualifications
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc.)
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational and time management skills
  • Tech savvy and familiar with current technologies, like desktop sharing and cloud services
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude and willingness to be trained
Technical Requirements
  • USB headset with noise cancellation
  • Working webcam
  • Main and backup computer: at least 1.8 GHz processor with at least 4 GB RAM
  • Main Internet service speed: at least 25 Mbps wired
  • Backup Internet service speed: at least 10 Mbps
Benefits
  • Performance incentives
  • Job security and stability
  • Paid training
  • Inclusive culture
  • Upskilling opportunities
  • 100% work-from-home
  • Exceptionally supportive team
  • Opportunities for career growth
  • Fun work environment
  • Holiday and overtime pay
  • Bonuses, tips, and referral program

Schedule: 20-40 hours per week

Location: This is a remote job

Salary: This is based on your experience and skills.

Notes
  • Only qualified candidates will be invited to take the assessment and scheduled for an interview
  • We have other vacancies that might interest your friends and colleagues. They can check us out at our Jobs Website
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