Executive Assistant - Join Our Talent Network For Future Freelance Opportunities

Freelance Latin America; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A remote work platform is seeking a proactive Executive Assistant to manage executive calendars, facilitate communication, and maintain financial records. This role requires strong organizational skills, fluency in English, and proficiency in digital tools like MS Office and QuickBooks. Join a dynamic team that values collaboration and offers competitive pay in US Dollars. Enjoy additional benefits like birthday celebrations and extra perks through brand alliances.

Servicios

Competitive pay in US Dollars

Payment every two weeks

Birthday and work anniversary celebrations

Extra benefits through brand alliances

Weekly recreation dynamics

Formación

• At least 1 year of experience as an Executive Assistant or in a similar administrative role.
• Fluency in English is required to interact effectively with clients and teams.

Responsabilidades

• Manage executive calendars and prioritize meetings.
• Facilitate communication between executives and stakeholders.
• Review and manage emails and urgent tasks.
• Support project coordination and track progress.
• Maintain accurate financial records using accounting software.
• Draft and distribute internal reports.

Conocimientos

Organizational skills

Communication skills

Data entry accuracy

Basic bookkeeping

Proficiency in digital tools

Herramientas

QuickBooks

MS Office

Google Suite

Monday.com

Trello

Asana

Descripción del empleo

Are you an Executive Assistant who's highly organized, proactive, and ready to take on new remote opportunities?

At Freelance Latin America, we specialize in connecting top talent with high-level freelance roles, allowing professionals to work remotely.

We're building a pool of qualified candidates to reach out to when the right opportunity arises. By joining our talent network, you'll be the first to know about exclusive freelance positions with leading clients.

This is your chance to become part of a dynamic, collaborative, and growth-driven environment.

If you're someone who enjoys managing multiple tasks, providing executive support remotely, and working with a proactive mindset, we'd love to connect with you!

Responsibilities

• Manage executive calendars: Organize, coordinate, and prioritize meetings, travel arrangements, and events, ensuring that all commitments are met efficiently.
• Serve as a key point of contact: Facilitate clear and effective communication between executives and internal/external stakeholders, ensuring messages are conveyed promptly and accurately.
• Digital organization and email management: Review incoming emails, identify urgent or priority tasks, and manage the follow-up and scheduling of action items accordingly.
• Assist with project coordination: Provide support in organizing, tracking, and updating the progress of ongoing projects, ensuring deadlines are met and tasks are completed on schedule.
• Handle basic bookkeeping: Input and maintain accurate financial records using QuickBooks or similar accounting software, following established procedures and guidelines.
• Prepare and maintain reports: Draft, update, and distribute internal reports, ensuring that all data is accurate, relevant, and aligned with business objectives.
• CRM management: Use customer relationship management (CRM) tools to track interactions with clients, maintain accurate records, and help streamline workflows.

Requirements

• At least 1 year of experience as an Executive Assistant or in a similar administrative role.
• Strong organizational skills: Demonstrated ability to manage multiple projects and tasks simultaneously, ensuring deadlines are met and priorities are effectively managed.
• Proficiency in data entry: High attention to detail with a focus on maintaining accuracy while entering and managing data.
• Basic bookkeeping knowledge: Experience with accounting tasks such as maintaining financial records, and familiarity with software like QuickBooks or similar accounting tools.
• Fluency in English: Strong written and verbal communication skills in English to interact effectively with clients and internal teams across different regions.
• Proficiency in digital tools: Experience using MS Office, Google Suite, and project management platforms like Monday.com, Trello, or Asana to stay organized and manage workflows.
• Excellent communication skills: Ability to communicate clearly and efficiently, both in writing and verbally, ensuring the smooth flow of information and understanding.

Benefits

• Competitive pay in US Dollars.
• Payment every two weeks.
• Birthday and work anniversary celebrations.
• Alliances with many brands grant extra benefits to freelancers.
• Weekly recreation dynamics that foster a healthy work environment.

Additional Information

• You will be part of the client's team. You'll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration.
• KPIs and goals matter. Your performance will be measured to ensure alignment with client expectations and project objectives.
• Training may be required. You might need to complete training to fully understand your role, tools, and client processes.
• Commitment and responsibility are essential. We work with clients who rely on your dedication to deliver consistent, high-quality results.
• Ready to grow your career with us?

This is key to building trust and long-term partnerships.