Store Administrator

Ralph Lauren Corporation; Serravalle Scrivia; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A global fashion brand is seeking a People & Development Coordinator in Serravalle Scrivia, Italy. This role involves managing various HR responsibilities including administration, recruitment, and employee onboarding. Ideal candidates will have 1 to 3 years of HR experience, strong organizational skills, and fluency in English. An educational background in HR or related fields is preferred but not essential.

Competenze

• 1 to 3 years of experience in HR roles required.
• Proactive, action-oriented, and able to solve problems independently.
• Strong interpersonal skills and ability to build relationships.

Mansioni

• Manage the day-to-day administration of human resources.
• Support recruitment for Open to Hire positions.
• Conduct onboarding and orientation for new hires.

Conoscenze

1 to 3 years experience in HR roles

Proactive and self-motivated

Excellent communication skills

Highly organized

Fluency in English

Formazione

Educated to degree level or equivalent

Strumenti

Workday

Descrizione del lavoro

Position Overview

People & Development Coordinator is an HR generalist profile, responsible for managing the day-to-day administration of all areas of human resources, providing P&D support to all employees under the direction and the supervision of both General Manager and P&D Lead.

P&D Coordinator will provide a professional and comprehensive generalist P&D service to managers and staff in store, and will involve administration, recruitment as well as partnership with Compensation and Benefits also producing and maintaining accurate and updated employee records.

Key responsibilities

General Administration:

• Inserting Payroll of starters/leavers information and change of details for employees, ensuring information is accurate, up to date and provided in accordance with deadlines;
• Managing and maintaining of time & attendance system and closing of the monthly working time for payroll purposes;
• Draft on boarding documents (hiring letter, company policies, T&A system instructions, …);
• Responsible of accurate and correct upload and maintenance of archived documents in dedicated system (Workday);
• Collecting, checking and sending information including T&A recap and any change having an impact on payslip (change in working time, contractual changes, hiring, termination, bonus to be paid, any change in personal employees’ records) for monthly payroll run;
• Ensure personnel files are created and maintained with up-to-date information and documentation;
• Production and maintenance of organization charts and tracking files with contract deadlines, updated headcount;
• Contribute to the development of improvement in departmental best practices, procedure and reporting;
• Ensure the correct implementation of all P&D policies and procedures by providing accurate and timely guidance to management and employees;
• Periodic training to PRO store management in using management software (Workday) for P&D administrative purposes, on labor law and P&D administration side (e.g. sickness and maternity leave treatment and documents required, checking of such documents, when a work permit is needed, …)
• Ensure coordination and delivery of new hire onboarding and orientation process, partnering with the business and P&D team in ensuring new starter induction plans are organized

Involvement in the annual performance management process, checking data and information at the beginning, during and at the end of process to grant they are updated and correct

Talent Acquisition

Support recruitment activity for Open to Hire positions

Talent Management

• Manage the annual performance management process together with the Business Partner incorporating the talent review and salary planning, ensuring that deadlines are met and all information communicated to employees within the specified timelines, once approvals have been received

Experience, Skills & Knowledge

• Person profile: 1 to 3 years experience in HR roles
• Action oriented, proactive and self-motivated – demonstrates initiative and resourcefulness in solving problems. Escalates problems where necessary and understand impact of actions on other team members/partners, communicating and managing accordingly
• Excellent written and verbal communication and listening skills
• Excellent interpersonal skills – the ability to build and maintain strong working relationships with the wider HR team, business partners and external partners and contacts.
• Acting as a brand ambassador at all times
• Ability to work in a fast-paced environment
• Highly organized, detail oriented and accurate
• Ability to manage multiple tasks simultaneously and to balance priorities
• Strong team player
• Fluency in English is mandatory
• Educated to degree level or equivalent preferred but not essential.
• Relevant P&D generalist experience.
• Sound knowledge of Italian employment law and desire to ensure knowledge is kept up to date