Project Coordinator

Novartis Italia; Milano; Ibrido; EUR 40.000 - 60.000; Part-time

Descrizione del lavoro

A leading pharmaceutical company in Milano is looking for an experienced Project Coordinator to provide administrative support to the CFO and Finance team. The role requires managing complex tasks and supporting financial governance activities. Ideal candidates will have over 5 years of relevant experience, excellent communication skills, and fluency in both Italian and English. This temporary position offers a hybrid working model.

Competenze

• 5+ years of experience in a similar role with administrative and project management responsibilities.
• Ability to navigate and interact with senior stakeholders.

Mansioni

• Manage complex administrative tasks and organizational assignments independently.
• Prepare meetings and presentations, schedule event planning.
• Support budget activities, organizational chart updates, and document processes.
• Coordinate functional communication and information sharing initiatives.
• Set up regular team meetings and events, managing logistics and technical setups.

Conoscenze

Excellent communication skills

Collaborative mindset

Organized and structured

Attention to detail

Proactive mindset

Ability to work independently

Fluency in Italian

Fluency in English

Descrizione del lavoro

Overview

The Project Coordinator provides administrative assistance to the CFO and Finance team and is independently responsible for managing (complex) administrative and organizational assignments. Responsible for supporting the finance governance structure and activities, including the annual meetings calendar, agenda preparation, time management, pre-reads, action plans, and follow-up.

Location: Milano, Italy Hybrid working

Temporary position: Maternity Cover

Responsibilities

• Deals with complex administrative tasks, and organizational assignments independently (such as dealing with and replying to departmental leader correspondence, support leaders & departmental appointment, calendar management where agreed, deadline coordination for the department and database administration).
• Independent administrative and organizational assignments including creation and follow up on preparing meetings & presentations, scheduling event planning.
• Support leader in specific operational activities (such simple budget activities, timecard, organizational chart updates, creating purchase orders, checking invoices and expense claims).
• Support functional communication and sharing platforms including co-ordination and management of communication and information sharing initiatives (including newsletter templates, regular updates etc.).
• Supports the team with setting up regular meetings, townhalls and face-to-face events. Deals with technical set-up of meetings. Organize the logistics, coordinate the agenda, speakers, content, and time management.
• Coordinates SharePoint from set-up to maintenance of contents. Provides input to improvement of the existing documented process.

Role Requirements

• 5+ years of experience in a similar role (administrative responsibilities equaled with project management)
• Excellent communication skills and collaborative mindset
• Enthusiastic and very well organized, structured and with attention to detail
• Proactive mindset and ability to work independently
• Ability to navigate and interact with senior stakeholders
• Fluent in Italian and English

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Why Novartis

Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together?

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