Personal Assistant to CEO

Canadian Health Labs; Turbigo; Ibrido; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A health and wellness company based in Italy is seeking a dedicated Personal Assistant to support their CEO. The role requires managing wellness tasks, health records, and logistics while being on call and traveling as needed. Candidates must be highly organized, able to multitask, and have over 5 years of personal assistant experience. The position includes household management, guest hospitality, and digital tasks, with a flexible work schedule from Tuesday to Friday. Competitive compensation and benefits are offered.

Competenze

• Ability to multitask in a fast-paced environment.
• Discreet and able to handle sensitive information professionally.
• A valid driver's license is required.
• A valid Passport.

Mansioni

• Manage CEO's wellness and lifestyle needs.
• Handle health record management and appointments.
• Assist with personal transportation and errands.
• Coordinate guest management and hospitality.
• Oversee schedule and logistics coordination.
• Perform household and vendor management tasks.
• Complete digital and administrative tasks.

Conoscenze

Highly organized

Fluent in English

Trustworthiness

Strong communication

Problem-solving skills

Formazione

5 Years of PA Experience

Strumenti

MailChimp

QuickBooks

Web Development

Descrizione del lavoro

Personal Assistant to the CEO World Health Labs

Position Overview:

World Health Labs is seeking a highly dedicated and resourceful Personal Assistant who is willing to relocate for up to 12 months per year to support our CEO. This role requires a proactive adaptable thick skinned and highly organized individual who can manage multiple responsibilities ensuring the CEO's personal and professional life runs seamlessly.

The Principal lives a very high paced life prioritizing business growth fitness / nutrition health and sleep.

The ideal candidate will be on call 24/7 and be able to travel (Italy (Como and other) USA (Miami and other) Canada and other parts of the world) with the CEO as their top priority. Responsibilities include:

• wellness support (grocery shopping cooking meal prepping and cycling / bike support / management) transportation needs
• Health record management other health support & errands
• schedule management
• household upkeep
• digital tasks
• vendor management
• guest hospitality and
• potentially some EA tasks in addition to PA tasks.

This position follows a structured schedule with flexibility required beyond set hours when needed.

Key Responsibilities:

1. Wellness & Lifestyle Management

• Meal Preparation & Nutrition: The Principal follows a strict meal plan which includes weighing food preparing nutrition needs for on-bike / during workouts and other intricacies. Most meals are prepared 24 hours in advance with the exception of breakfast and other unique circumstances.
• Maintain a clean and organized kitchen ensuring all ingredients and supplies are stocked and groceries available. Some grocery shopping typically is required 5 days per week due to having fresh ingredients / evolving needs. Some meals / ingredients will be prepared using batching to reduce time.
• Bike Maintenance & Gear Prep: Support daily bike rides by cleaning and maintaining Principals bicycle and potentially taking the bike to the mechanic and / or procuring new parts ensuring its in top condition. Keep all cycling gear (helmets shoes hydration etc.) clean by hand washing and well organized to reduce the Principals time looking for gear and ready for use. There is a component to the job to prepare on-bike some cases the PA may be in the car supporting the Principals cycling workouts for safety mechanical and nutritional reasons.

2. Health record management - principal has healthcare providers in 4 countries. Managing health records to ensure information isnt fragmented but is consolidated is a must

• other health support - the Principal has regular physio massage chiro etc appointments. The PA will be responsible for sourcing negotiating managing booking ensuring bills are paid etc
• errands

Personal & Transportation Support

• personal transportation for errands appointments and small weekend trips.
• Grocery and personal shopping ensuring all purchases align with preferences and needs.
• Track and receive deliveries and online purchases ensuring all packages arrive as expected.
• Run miscellaneous personal errands efficiently and proactively.

3. Guest Management & Hospitality

• Prepare the home for guest visits ensuring a clean welcoming and organized environment.
• Greet and assist guests offering refreshments and ensuring they are comfortable.
• Coordinate accommodations or itineraries for out-of-town guests when needed.
• Handle any special requests or hospitality-related needs maintaining professionalism and discretion.

4. Schedule & Logistics Coordination

• Calendar Management: Work with logistics teams and executives across Principals companies to ensure his calendar is accurate and up to date. Generally speaking the Principal books all of his own commitments and does not like to outsource the decisions of when to book appointments however all appointments which the Principal asks you to book (flights doctor physio cycling other etc) will need to immediately be updated in the Principals calendar to avoid double booking.
• Schedule and confirm appointments personal engagements and business meetings.
• Proactively identify and resolve scheduling conflicts to maintain a smooth daily routine.

5. Household Management & Vendor Management

• Perform regular household cleaning and upkeep ensuring the home is well-maintained at all times.
• Handle minor maintenance tasks or coordinate with landlords repair services and vendors when needed.
• Ensure all household supplies are stocked and organized.
• Supervise and manage any scheduled home maintenance cleaning services or special projects.
• Property Research Scouting and Sourcing

6. Digital & Administrative Tasks

• Track ongoing projects and assigned tasks ensuring they are completed efficiently.
• Manage online tasks including email follow-ups research and digital organization.
• Handle administrative errands such as filing paperwork submitting reimbursements or booking travel when necessary.

Ideal Candidate Profile:

• Highly organized detail-oriented and able to multitask in a fast-paced environment.
• Fluent in English with preference to second languages in Spanish and / or Italian
• Discreet trustworthy and able to handle sensitive information professionally.
• Strong communication and problem-solving skills.
• 5 Years of PA Experience including experience in meal prep bike house management guest management and schedule coordination preferred.
• Ability to anticipate needs and work proactively without constant supervision.
• A valid drivers license is required.
• A valid Passport

Work Schedule:

• Tuesday Friday: 8 hours(subject to extension if needed)
• Saturday & Sunday: Key Skills Typing,MailChimp,QuickBooks,Web Development,Personal Assistant Experience,Group Fitness,Front Desk,Personal Training,Social Media Management,Program Design,Bookkeeping,Content Creation
  Employment Type : Full Time
  Experience: years
  Vacancy: 1