Office Admin & Purchasing Specialist (M/F/D/X) - Italy

MG Motor Italia; Milano; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A leading automotive company in Milan is seeking an organized and detail-oriented Office Associate to manage office administration and purchasing. This role involves coordinating with suppliers, overseeing daily office operations, and providing executive support. Candidates should have a Bachelor’s degree, experience in a multinational company, and proficiency in Italian and English. This full-time position offers the opportunity to work in a dynamic environment focused on efficiency and teamwork.

Competenze

• Bachelor’s degree or equivalent professional experience.
• Previous experience in a multinational company preferred.
• Fluent in Italian and English, knowledge of Chinese is a plus.

Mansioni

• Manage company suppliers and oversee purchasing activities.
• Ensure smooth office operations and facilities management.
• Plan and coordinate internal company events.
• Maintain accuracy of internal records and systems.
• Provide executive support for management.
• Manage the company car fleet efficiently.
• Handle official company communications in a timely manner.

Conoscenze

Organized

Detail-oriented

People skills

Proficiency in Microsoft Office

Italian language (mother tongue)

English (level C)

Driving license

Formazione

Bachelor's degree or equivalent professional experience

Descrizione del lavoro

We are looking for someone who is organized, detail‑oriented, and great with people. If you love challenges and think you’re a good fit, let’s get in touch!

Purpose of the Role

The role is responsible for Office Administration and Purchasing activities in Italy, reporting directly to the Head of HR & GA.

Key Responsibilities / Expected Accountabilities

• Purchasing: Management of company suppliers, including onboarding, monitoring, and coordination.
• Office Administration: Oversee day‑to‑day office operations and ensure a smooth functioning of facilities.
• Internal Events Organization: Plan and coordinate company internal events and initiatives.
• Internal Systems Management: Maintain, update, and ensure accuracy of internal company systems and records.
• Executive Support: Provide support to top management regarding calendar coordination and business travel arrangements.
• Company Car Fleet Management: Oversee and manage the company car fleet, ensuring compliance and efficiency.
• Management of official company communications: Ensure timely handling, distribution, and proper archiving.

Experience, Education & Expertise

• Bachelor’s degree or equivalent professional experience.
• Previous experience in a multinational, structured company – experience with a Chinese headquarters is considered a plus.
• Italian mother tongue; English level C. Knowledge of spoken or written Chinese is a plus.
• Strong proficiency in Microsoft Office.
• Driving license and willingness to travel are considered an advantage.

Seniority level: Associate

Employment type: Full‑time

Job function: Administrative

Industries: Motor Vehicle Manufacturing

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