Freelance Conference Coordinator

Extrajob; Verona; In loco; EUR 30.000 - 50.000; Part-time

Descrizione del lavoro

A prominent organization in the events sector is seeking a freelance Conference Coordinator based in Verona, Italy. The role involves planning and executing the RISE Bookselling Conference, scheduled for April 2026. Candidates should have at least 3 years of event management experience, fluency in English and Italian, and excellent organizational and communication skills. The successful candidate will coordinate with local vendors and oversee all on-ground aspects of the conference, ensuring a smooth experience for all participants.

Competenze

• Minimum 3 years of experience in events management, preferably international.
• Ability to manage multiple tasks and meet deadlines.
• Track record of successful conference planning and execution.

Mansioni

• Plan and execute all aspects of the conference.
• Coordinate with local vendors and partners.
• Oversee event planning and execution on-site.
• Help arrange travel and accommodations for speakers.

Conoscenze

Event management experience

Fluency in English

Fluency in Italian

Organizational skills

Communication skills

Descrizione del lavoro

The European and International Booksellers Federation (EIBF) is a non‑commercial European and international umbrella organisation representing national booksellers associations and booksellers around the world. Through its member associations, EIBF speaks on behalf of more than 25,000 individual booksellers.

EIBF is looking for a freelance Conference Coordinator, based in Verona, Italy (or immediate surroundings), to support the organisation of the RISE Bookselling Conference that will take place in the city on 19‑20 April 2026. This event will mark the fourth edition of the conference, which was last held in Riga in March 2025 and gathered more than 300 booksellers and book trade professionals from 28 different countries across the globe. More information about the 2025 edition can be found here: https://risebookselling.eu/summary-rise-bookselling-conference-2025.

Responsibilities

• Help plan and execute all aspects of the conference, including vendor selection/management, scheduling, and logistics
• Coordinate and facilitate the contact between the local vendors, partners and the venue with the Brussels-based team
• Assist in planning and organising the pre‑conference programme that includes bookshop visits, city tour and networking evening
• Liase with partners on the ground
• Oversee the practical planning and execution of the RISE Bookselling Conference on the ground, especially before the arrival of the EIBF team, with attention to time‑constraints
• Help oversee event happenings and address issues, troubleshoot problems, and ensure a smooth and enjoyable experience for all participants
• Arrange travel, accommodations, and transportation for speakers, if required

Qualifications & Skills

• At least 23 years of experience within events management, preferably in an international environment
• Fluency in English (written and oral) and Italian
• Proven track record of planning and executing conferences
• Excellent organizational skills, with the ability to prioritise tasks, multi‑task and meet deadlines
• Outstanding communication skills, both written and verbal, to effectively liaise with EIBF team, external vendors, and event participants

If interested, please send your CV and cover letter to [e-mail] by the 5th of January.