Executive Office Manager

Wolters Kluwer; Milano; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading corporate services provider seeks an Executive Office Manager to oversee a team of five administrative professionals while directly supporting the EVP & General Manager. This hybrid role involves managing complex schedules, driving strategic initiatives, and ensuring effective team leadership. Candidates should have extensive experience in administrative management, strong organizational skills, and proficiency in Microsoft Office. Excellent English communication skills are essential, along with a demonstrated ability to work collaboratively across global teams.

Competenze

• Proven experience in administrative management and executive support for senior leaders.
• Experience in strategic coordination or Chief of Staff responsibilities.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills in English (Italian language skills would be highly appreciated).
• Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
• Ability to work in a hybrid environment and collaborate across global teams.

Mansioni

• Manage the EVP & GM’s complex calendar, travel arrangements, and meeting logistics.
• Partner with the EVP & GM to prioritize initiatives and ensure execution against business objectives.
• Lead, mentor, and develop a team of 5 administrative professionals.
• Oversee scheduling and logistics for leadership and key stakeholders.
• Ensure timely execution of administrative deliverables across departments.

Descrizione del lavoro

Location

Lucca/Milan/Barcelona/London hybrid.

Company

CCH Tagetik, a Corporate Performance Management (CPM) business within Wolters Kluwer, delivers innovative solutions for financial and operational performance management.

Position Overview

The Executive Office Manager will lead and coordinate a team of five administrative professionals while providing direct executive support to the EVP & General Manager – CCH Tagetik. This role combines operational leadership with strategic oversight, acting as a trusted advisor to the EVP & GM. The position ensures seamless management of the EVP’s agenda, drives cross-functional initiatives, and fosters alignment across priorities, projects, and communications.

Key Responsibilities

Executive Support

• Manage the EVP & GM’s complex calendar, travel arrangements, and meeting logistics.
• Prepare agendas, briefing materials, and presentations for internal and external meetings.
• Handle confidential information with discretion and professionalism.

Chief of Staff Responsibilities

• Strategic Alignment: Partner with the EVP & GM to prioritize initiatives and ensure execution against business objectives.
• Project Oversight: Drive cross-functional projects, monitor progress, and elevate risks or delays.
• Decision Support: Provide data‑driven insights and recommendations to support executive decision‑making.
• Leadership Communication: Draft executive‑level communications, reports, and presentations for internal and external stakeholders.
• Meeting Effectiveness: Ensure leadership meetings are structured, outcomes are documented, and follow‑ups are tracked.

Team Leadership & Management

• Lead, mentor, and develop a team of 5 administrative professionals.
• Allocate tasks, monitor performance, and foster a collaborative, high‑performing environment.

Operational Coordination

• Oversee scheduling and logistics for leadership and key stakeholders.
• Ensure timely execution of administrative deliverables across departments.
• Manage budgets and resources for administrative functions.

Core Competencies

• Leadership & People Management: Ability to inspire and guide a team toward excellence.
• Executive Support Expertise: Skilled in managing complex schedules and priorities.
• Strategic Thinking: Align administrative activities with organizational goals.
• Project Management: Skilled in managing multiple initiatives and ensuring timely delivery.
• Communication Excellence: Clear and professional communication across all levels.
• Discretion & Integrity: Handle sensitive information with professionalism.

Qualifications

• Proven experience in administrative management and executive support for senior leaders.
• Experience in strategic coordination or Chief of Staff responsibilities.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills in English (Italian language skills would be highly appreciated).
• Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
• Ability to work in a hybrid environment and collaborate across global teams.

#LI-Hybrid

Our Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in‑person interviews in our hiring process. Please note that use of AI‑generated responses or third‑party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.