Executive Assistant, Alexa Experiences & Services

Amazon; Milano; In loco; EUR 57.000 - 124.000; Tempo pieno

Descrizione del lavoro

A leading technology firm is seeking an Executive Assistant to support their Directors in Milan. The role requires 5+ years of executive assistant experience, strong organizational skills, and the ability to manage complex schedules and travel arrangements. The ideal candidate will demonstrate discretion, professionalism, and a proactive approach to ensure success in a fast-paced work environment.

Servizi

Competitive salary

Comprehensive benefits package

Competenze

• 5+ years of executive assistant experience.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.

Mansioni

• Manage an active and fluid calendar.
• Plan detailed domestic and international travel.
• Organize team activities and meetings.

Conoscenze

Attention to detail

Calendar management

Travel coordination

Good judgment

Descrizione del lavoro

Job ID: 3127931 | Amazon.com Services LLC

The Alexa organization is seeking a highly organized, proactive and driven Executive Assistant to support Directors in Sunnyvale, California. The Executive Assistant (EA) will be responsible for handling confidential information, maintaining professionalism in dealings with senior executives across the company, managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group. The EA must be creative, organized, detail‑oriented, exercise good judgment, and possess strong written, verbal and administrative skills. The EA must be able to work in a dynamic, complex work environment, balance multiple priorities, work independently on projects from conception to completion, and operate under pressure to handle a wide variety of tasks, assignments and confidential matters with discretion. The EA must demonstrate a strong bias for action by handling administrative matters expeditiously, proactively and professionally to ensure successful completion of assigned projects and tasks.

Key Job Responsibilities

• Manage an active and fluid calendar; meticulously schedule, coordinate and plan internal meetings, agendas and appointments.
• Plan detailed domestic and international travel.
• Manage expense report coordination and submission.
• Organize, execute, and assist with team activities (staff meeting agendas, all‑hands meetings, off‑sites, and team social events).
• Serve as the "gatekeeper" to the executive office, screening and prioritizing appointments/meeting requests while always providing polite and professional service.
• Communicate on behalf of the senior executive directly with the leadership team and other stakeholders across the organization.
• Help develop and maintain new organizational mechanisms.
• Train other administrative staff on company policies and best practices.

A day in the life: This exciting role requires attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the capacity to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, combined with professionalism in dealing with senior leaders and engineers, is essential, as is a good sense of humor. The successful candidate will complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action with ambiguity while showing grace under pressure.

Basic Qualifications

• 5+ years of executive assistant experience.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.
• Experience handling administrative details independently while exercising good judgment to keep team members adequately informed.

Preferred Qualifications

• 7+ years of executive assistant experience.
• Experience working with large global teams.
• Experience leading process improvements.
• Experience in a fast‑paced, high‑tech company.
• Experience designing processes to maximize efficiency.
• Experience with workspace planning/management.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants: Job duties for this position include working safely and cooperatively with other employees, supervisors, and staff; adhering to standards of excellence despite stressful conditions; communicating effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and following all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position, including the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several U.S. geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job‑related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign‑on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.