Business Assistant

ABB; Genova; In loco; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

A global technology leader in Italy is seeking an experienced Business Assistant to support office administration within the Process Automation sector. The role includes implementing processes for efficiency, providing financial oversight, and assisting with travel arrangements. Ideal candidates should have at least 5 years of experience, proficiency in Microsoft Office, and be fluent in both Italian and English. This position offers competitive compensation and flexible work arrangements.

Servizi

Competitive salary

Hybrid work options

Career development opportunities

Meal allowance

Employee support services

Competenze

• Minimum of 5 years of experience in office administration or a similar role.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel).
• Excellent communication and interpersonal skills required.

Mansioni

• Implement administrative processes to maximize efficiency.
• Welcome and assist visitors ensuring a positive experience.
• Provide financial support and monitor budget spend.

Conoscenze

Office administration

Executive assistance

Communication skills

Organizational skills

Fluent in Italian and English

Strumenti

Microsoft Office Suite

SAP ERP

Descrizione del lavoro

Business Assistant – ABB

At ABB, we help industries outrun – leaner and cleaner. Here, progress is an expectation – for you, your team, and the world. As a global market leader, we’ll give you what you need to make it happen. It won’t always be easy, growing takes grit. But at ABB, you’ll never run alone.

Your Role And Responsibilities

We are looking for an experienced Administrative Business Assistant to join our Process Automation business area, within the Process Control Platform organization. Our unit designs and delivers advanced control systems, products, and instrumentation for the power, water, and industrial sectors. Our portfolio includes comprehensive, state‑of‑the‑art automation solutions for traditional markets such as thermal and water, as well as fast‑growing renewable sectors including solar, wind, and hydro.

• Implement ABB processes and initiate continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
• Welcome and assist visitors and employees, ensuring a positive and professional experience. Manage office supplies, equipment, and general facility coordination.
• Arrange business‑critical internal/external events, including travel, itineraries, accommodation, conference registration, and coordination with visiting speakers.
• Provide financial support at a business level, monitoring budget spend, raising and approving requisitions/invoices, and processing and tracking invoices.
• Act as the primary contact for visa requests and invitation letters for international visitors to the Italy office.
• Assist managers with complex travel arrangements and collaborate with the HR team on employee onboarding and off‑boarding processes.
• Perform general administrative and clerical duties to ensure efficient office operations; support data entry, reporting, and document management as required.

Your Background And Skills

• At least 5 years of experience in office administration, executive assistance, or a similar role.
• Proficiency in Microsoft Office Suite (Outlook, Teams, SharePoint, PowerPoint, Excel, Word).
• Experience with SAP ERP or other enterprise management systems is a strong plus.
• Excellent communication and interpersonal skills.
• Fluent in Italian and English.
• Strong organizational skills with the ability to manage multiple priorities and deadlines. Proven attention to detail, accuracy, and discretion when handling confidential information.
• Proactive and collaborative mindset, positive attitude, strong ownership, ability to work independently while fostering teamwork across departments.

Benefits

• Competitive compensation: attractive salary packages and performance bonuses.
• Corporate welfare: access to a wide range of services and personal well‑being support.
• Career development: structured career paths, individual development plans, opportunities for internal mobility, including international roles, technical and managerial training programs, mentoring and access to global learning platforms.
• Flexibility and work‑life balance: flexible working hours, hybrid work options, and a strong focus on work‑life integration.
• Employee support: free services like psychological help, wellness coaching, and emotional support for employees and their families.
• Parental leave: at least 12 weeks of fully paid leave for primary caregivers and 4 weeks for secondary caregivers, promoting DEI values.
• Meal allowance: access to canteen or ticket restaurant for daily lunch expenses.

More About Us

ABB’s Process Automation business area enables customers to operate some of the world’s largest and most complex industrial infrastructures, helping them outrun – leaner and cleaner. We offer a broad range of automation, electrification and digital solutions for process, hybrid and maritime industries, including industry‑specific integrated control and software as well as measurement and analytics solutions and services. We value people from different backgrounds. Could this be your story? Apply today or visit www.abb.com to read more about us and learn about the impact of our solutions across the globe.

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