Assistant

Alstom; Sesto San Giovanni; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A global transportation company located in Sesto San Giovanni is looking for a full-time hybrid Assistant. This role involves supporting the General Manager with administrative tasks, managing travel arrangements, and leading communications with vendors. Ideal candidates will have strong organizational skills and proficiency in Microsoft Office tools. Join an inclusive environment dedicated to fostering growth and collaboration.

Servizi

Opportunities for growth and career development

Collaborative team environment

Inclusive workplace culture

Competenze

• Experience or understanding of office management and administrative coordination.
• Exceptional organizational and time management skills are critical.
• Ability to adapt to changing priorities and a problem-solving mindset.

Mansioni

• Support the General Manager and management team in administration and coordination.
• Manage professional agendas and travel arrangements.
• Handle all purchase requests and vendor queries.

Conoscenze

Knowledge of travel management processes

Administrative coordination

Organizational skills

Proficiency in Microsoft Office Suite

Strong communication skills

Problem-solving mindset

Descrizione del lavoro

Overview

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 36 300 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time hybrid Assistant in Sesto San Giovanni, IT we’re looking for?

Responsibilities

• Your future role: You ll play a pivotal role in supporting the General Manager and management team, ensuring the seamless administration and coordination of activities. Day-to-day, you’ll work closely with teams across the business (such as the travel agency, accounting, HR, and suppliers), manage professional agendas and travel arrangements, and maintain efficient documentation and filing systems, and much more.
• Undertaking the tasks of receiving calls, taking messages, and routing correspondence
• Managing travel arrangements, including end-to-end coordination with the travel agency and processing expense claims
• Serving as a point of contact with benefit vendors / administrators
• Taking charge of all purchase requests and purchase orders, including managing external vendor queries
• Producing reports, presentations, and briefs

What we look for

• Knowledge of travel management processes, including expense claims and vendor relations.
• Experience or understanding of administrative coordination and office management.
• Exceptional organizational and time management skills.
• Proficiency in IT tools and software, including Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong communication skills, both written and verbal.
• Problem-solving mindset with the ability to adapt to changing priorities.

Things you’ll enjoy

Join us on a life-long transformative journey - the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Collaborate with transverse teams and helpful colleagues.
• Work with a dynamic and supportive General Management team to facilitate seamless operations and decision-making.
• Steer your career in whatever direction you choose across functions and countries

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals.

Job Type: Experienced

Job Segment: Office Manager, Administrative