Administrative Assistant

Avnet; Milano; In loco; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

A leading global technology provider in Milan seeks an experienced Administrative Assistant to support its administrative team. The role involves managing the company car fleet, handling mobile phone contracts, maintaining office facilities, and ensuring smooth operations. Ideal candidates will have a diploma or degree, at least three years of relevant experience, and strong skills in Microsoft Office. Effective communication in both English and Italian is essential for this collaborative environment. Competitive perks include meal vouchers and LinkedIn Learning access.

Servizi

Meal vouchers

LinkedIn Learning license

26 days of annual leave

Competenze

• 3+ years of experience in an administrative or facilities role.
• Knowledge of managing supply contracts and rental agreements.
• Valid B driving license.

Mansioni

• Support the Administrative Manager with the company car fleet.
• Handle mobile phone contracts and coordinate orders.
• Maintain corporate office facilities and ensure operations.
• Procure stationary and manage supplier relationships.
• Validate supplier invoices and prepare KPI reports.

Conoscenze

Microsoft Office

English communication

Italian communication

Team collaboration

SAP

Formazione

Diploma or degree

Descrizione del lavoro

Administrative Assistant

Avnet is looking for an Administrative Assistant to support the administrative team.

What’s in it for you

• Supportive team environment where everyone works towards the same goal.
• Open-door policy within management.
• Tools and opportunities to further your career.
• Meal vouchers.
• LinkedIn Learning license.
• 26 days of annual leave from the start.

What you will be doing

• Collaborate with the Administrative Manager in managing the company car fleet of 140 vehicles, including lease contracts, invoice control, and related administration.
• Handle company mobile phone contracts (c. 200) and coordinate hardware orders.
• Maintain corporate office facilities, including setting up meeting rooms and ensuring smooth day-to-day operations.
• Support equipment maintenance activities, both preventive and corrective.
• Monitor utilities services (electricity, water, gas, telephony, etc.) at headquarters, responding promptly to emergencies or alarms.
• Procure stationary, furniture, furnishings, and all non-core company assets in line with Group policies.
• Coordinate contractual arrangements for assigned services and goods, managing relationships with suppliers.
• Validate supplier invoices and prepare KPI reports to ensure accurate financial control.
• Provide support for external tasks, such as visits to banks, car rental companies, or post offices.
• Act as backup for the Admin & Facility Manager during periods of absence.
• Assist with organization and administration of events and meetings.

The Ideal Person

• Possesses a diploma or degree, with at least three years of experience in a similar administrative or facilities role.
• Demonstrates knowledge of managing supply contracts, rental agreements, and leasing arrangements.
• Applies strong skills in Microsoft Office; experience with SAP is a plus.
• Communicates effectively in both English and Italian, verbally and in writing.
• Holds a valid B driving licence and is comfortable travelling for occasional external tasks.
• Collaborates effectively within a team, demonstrating a proactive and supportive attitude.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.

Avnet is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are interested in applying for employment with Avnet and need special assistance or an accommodation to apply for a posted position contact our Human Resources Service Center in your region: Americas applicants – [e-mail], Asia applicants - [e-mail], EMEA applicants - [e-mail].