Academic Program Organization Specialist

Università Bocconi; Milano; In loco; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A prestigious Italian university is seeking an Academic Program Organization Specialist. This entry-level role involves managing academic calendars, scheduling teaching activities, and collaborating with diverse academic stakeholders. Ideal candidates have a Bachelor's or Master's degree, 3–5 years in organizational management, and strong analytical skills. The position offers professional development opportunities, a competitive compensation package, and flexible working arrangements.

Servizi

Opportunities for professional development

Competitive compensation package

Collaborative work environment

Smart working and flexible hours

Competenze

• 3–5 years experience in scheduling and managing academic activities.
• Excellent written and oral communication in Italian and English.
• Experience collaborating with academic stakeholders.

Mansioni

• Manage academic calendar planning and teaching activities.
• Schedule examinations and manage room bookings.
• Handle student requests and optimize office IT systems.

Conoscenze

Organizational management

Communication skills

Process improvement

Data analysis

Formazione

Bachelor or Master Degree

Strumenti

MS Office (Excel, Access)

Management software applications

Descrizione del lavoro

Academic Program Organization Specialist

Mission of the Role

The candidate will join the Academic Programs Organization team and will manage activities related to academic calendar planning, organization of degree program teaching activities (planning and management), allocation of teaching and study spaces, and graduation session scheduling. In collaboration with office staff and in coordination with diverse stakeholders (faculty, course managers, students), the person will oversee both long-term academic planning and the daily management of operational requests. The role also involves participation in innovation projects, contributing to the review and optimization of organizational and administrative procedures.

Key Responsibilities

• Planning of academic calendars
• Scheduling of teaching activities (course timetables) and examinations
• Ongoing management of teaching and examination schedules during the academic year; maintenance of teaching activity records; management of examination boards
• Allocation of spaces for teaching activities (classes) and examinations; management of room bookings and changes for events and other activities; assignment of study rooms and study spaces
• Planning of graduation sessions, composition and management of graduation boards
• Handling of student requests through dedicated tools (e.g. BinTouch), with a focus on resolving critical situations
• Preparation of reports and data analysis to support the office’s activities
• Monitoring, design, and management of enhancements to the office’s IT systems
• Coordination with process stakeholders for activity management and operational urgencies
• Active involvement in process innovation projects

Requirements

• Bachelor or Master Degree
• Previous working experience in the University field will be strongly appreciated
• 3–5 years of experience in the organization and management of complex processes, with expertise in scheduling calendars and timetables, classroom and exam management, and collaboration with academic stakeholders (faculty, students, administrative offices)
• Excellent written and oral communication skills in both Italian and English
• Study or work experiences abroad
• Proficiency in MS Office (particularly good knowledge of Excel and Access is appreciated)
• Experience with management software applications and strong aptitude for continuous learning of digital skills
• Strong analytical skills, with familiarity in managing, analyzing, and building datasets
• Ability to drive process improvement and innovation, contribute to the review and optimization of management procedures, and adopt a proactive approach to change with attention to stakeholder engagement
• Excellent interpersonal skills, proactivity, energy, strong sense of commitment, and operational effectiveness

What we offer

• Opportunities for professional development and training.
• A competitive compensation package.
• A collaborative, goal-oriented environment.
• Smart working and flexible working hours.

Bocconi is an equal opportunity employer. We welcome applications from all qualified candidates who can enrich our culture and working environment.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Education and Training

Industries

• Education Administration Programs