Office Administration jobs in United States

At PLEXSYS, our teams design, build and deliver Live, Virtual, and Constructive (LVC) innovation and training solutions to customers around the world. With over 200 employees in seventeen states and four foreign countries, we contribute our success to enabling better training…everyday…across the globe.

As an employee of PLEXSYS, you’ll find a culture that empowers you to achieve your professional objectives, give your personal best, and work with other highly passionate individuals. Our core values of integrity, excellence, teamwork and agility drive our daily decisions, identify our focus areas, and inspire our organizational culture.

As an Office Administrator at PLEXSYS UK, you will play a key role in supporting the smooth and efficient operation of our office. You will be responsible for providing administrative support to our team, managing office supplies, and ensuring effective communication across departments. This is an excellent opportunity for someone who is organised, detail-oriented, and thrives in a fast-paced environment.

1. Manage office day-to-day operations, including answering phone calls, handling correspondence, and greeting visitors.
2. Maintain office supplies inventory and place orders as necessary.
3. Support HR with employee onboarding, record-keeping, and general administrative tasks.
4. Coordinate meetings, events, and travel arrangements.
5. Assist in preparing documents, reports, and presentations.
6. Maintain and update office filing systems, both physical and digital.
7. Collaborate with various departments to ensure efficient workflow and communication.
8. Handle accounts-related tasks, such as invoicing.
9. Other tasking duties as assigned.

1. Previous office administration experience is preferred but not essential.
2. Strong organisational skills with a keen eye for detail.
3. Excellent written and verbal communication skills.
4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Ability to multitask and manage priorities effectively.
6. A proactive attitude with a willingness to take on new challenges.
7. Strong interpersonal skills and the ability to work well within a team.
8. A professional and friendly demeanour.

How to Apply: If you are ready to contribute your expertise to a world-class training initiative, we would love to hear from you. Please submit your expression of interest along with a brief outline of your relevant experience and qualifications.