Office Administration jobs in United Kingdom

Balmoral, a division of Balmoral Group, provides surface and subsurface buoyancy, insulation and elastomer products and services to the global energy, defence, subsea communications and oceanographic industries.

The Senior Buyer will join Project Engineering in our Engineering Department.

BRIEF DESCRIPTION OF THE JOB'S FUNCTION

• The Senior Buyer will lead project procurement activities, overseeing a team of buyers. This role is responsible for managing supplier relationships, negotiating contracts, and ensuring timely, cost-effective sourcing of high-quality materials needed for production.
• The Senior Buyer will contribute strategically to optimize the supply chain, manage costs, and support company objectives, while also fostering a collaborative, high-performance team environment.
• Supporting the Supply Chain, the Senior Buyer procures all project related requirements in a sound, ethical manner and in accordance with requirements to assure on time delivery to the end customer.
• Will work to a budget set by Proposals and will look to negotiate all request for quotes to ensure we procure better than budget but not to the detriment of quality.
• Purchases items consistent with price, desired quality, and requirement date.
• Expedites orders to meet on time delivery from suppliers.
• Manage a team of Project Buyers, including their workloads and personal development. Providing training and guidance on best practices, industry trends, and procurement processes to enhance team performance.
• Negotiate and renegotiate contracts, establishing long-term agreements where advantageous to the company

• MAIN DUTIES AND RESPONSIBILITIES OF THE JOBHOLDER
• Build and maintain strong supplier relationships, managing performance and negotiating favourable contracts.
• Lead and mentor a team of buyers, establishing clear goals and performance standards.
• Provide training and guidance on best practices, industry trends, and procurement processes to enhance team performance.
• Selects suitable sources, requests bids as necessary, evaluates quotation and work with Project Engineer’s to ensure correct supplier selection.
• Verifies that Bill of Materials details are correct and complete and highlight any discrepancies to the Projects team.
• Negotiates pricing, lead times and terms, conditions and recommends best commercial options ensuring budgets are met.
• Performs order expediting activities as required
• Liaises with Projects personnel highlighting any issues with achieving requested deliveries.
• Adhere to the Approved Vender supplier procedure with regards to setting up suppliers on our approved vender listing (AVL)
• Collate and prepare pre-tender documents to be issued to suppliers for specific tenders
• Review and report Scorecards for allocated suppliers.
• Track procurement metrics, providing regular reports on cost savings, supplier performance, and efficiency.
• Aid in the development and improvement of the systems that Balmoral utilise for purchasing.
• Update internal procedures where required.
• Anticipate and mitigate risks in supply, price fluctuations, or logistics disruptions through proactive planning.

Required:

• Bachelor’s Degree: Ideally in Supply Chain Management, Business Administration, Logistics, Engineering, or a related field.
• Additional Professional certification(CIPS, CPM etc)

Required:

• 5+ years experience working in a procurement environment.
• Experience in managing and mentoring a team.
• Experience within working in a purchasing department on all tendering and purchasing processes.
• Proficient at dealing with setting up suppliers on an Approved Vender Listing
• A good Graduate knowledge and experience of buying materials and services.

Required:

Supplier relationship management

• Contract Management
• Risk management.
• Demonstrate an ability to effectively utilise resources, and the ability to plan, control, and take responsibility for own work.
• A good knowledge of Microsoft Word and Excel packages.
• General office administration experience.
• Keyboard and computer systems skills.
• Computer literacy.
• Familiarity with Balmoral Group business and systems.
• Familiarity with Balmoral Group products and services.

Required:

• Good presentation, communication and people skills.
• Good teamwork.
• Strong negotiation skills.
• Problem solving.
• Strong communication skills.

Additional Responsibilities

• Follow QA System
• Follow Purchasing Procedure
• Follow company’s Health & Safety Procedures
• Responsible for responding to demands of job (as required out of hours working)

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the incumbent of this position.

Please note that Balmoral is unable to support employment visa sponsorship at this time.