Management Assistant jobs in Germany

An exciting and exclusive opportunity has become available with a newly established, London based, Single-Family Office who are looking for an experienced Senior Executive/Personal Assistant to join their team.

This role will be supporting and representing an UHNW Family and requires a highly organized, proactive professional who can anticipate needs, manage complex logistics, and ensure seamless day-to-day operations across personal, household, business and travel activities.

Key Responsibilities

• Comprehensive Support: Provide direct assistance to the Principals, acting as their primary point of contact and representative in day-to-day matters.
• Travel Coordination: Arrange complex travel itineraries including commercial and private flights, hotel accommodations, ground transportation, and yacht scheduling.
• Schedule Management: Maintain and update the Principals’ calendars, ensuring all appointments, meetings, and events are accurately scheduled and communicated in a timely manner.
• Event Planning: Support the planning, coordination, and execution of social and private events, managing guest lists, logistics, and vendor relations.
• Errands & Personal Shopping: Run errands, establish and maintain relationships with boutiques and service providers, manage orders, deliveries, and returns.
• Medical Coordination: Schedule and manage all medical appointments, prescriptions, insurance claims, and related documentation for the Family.
• Records & Administration: Establish and maintain organized digital and physical filing systems for the Family’s personal information, properties, and household operations.
• Household Operations: Act as the point person for creating and updating house manuals, procedures, maintenance schedules, and cost tracking.
• Staff & Vendor Liaison: Coordinate with household staff, vendors, and the Family Office to ensure smooth operations and communication.
• Project Management: Collaborate with the Operations Director and assist with special projects and initiatives as assigned by the Principals.
• Inventory Oversight: Assist with inventory management across residences and storage facilities.
• Confidentiality: Handle sensitive and confidential information with absolute discretion and professionalism.

Requirements

• Considerable experience providing high-level administrative or personal support to ultra-high-net-worth individuals.
• Polite, poised, and personable demeanour with exceptional interpersonal and communication skills.
• Demonstrated integrity, confidentiality, and trustworthiness always.
• Action-oriented, composed, and committed to the highest standard of performance and presentation.
• Anticipates needs, identifies opportunities, and proposes effective solutions.
• Exceptional accuracy and organization in all tasks.
• Comfortable handling both executive and practical responsibilities.
• Ability to manage competing priorities and adapt to changing schedules.
• Collaborative and adaptable within a small, high-performing team environment.

Remuneration will be commensurate with the duties and demands of the role and the experience of the candidate.

If you would like to find out more about the role, please send a (preferably Word) copy of your latest CV atalext@agreusgroup.com

REF: AGR1016

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