234512 Administrative Assistant (KA)

NHS National Services Scotland; Scotland; On-site; GBP 40,000 - 60,000; Part time

Job summary

A healthcare organization in Scotland is seeking a B2 Relief Administrative Assistant to join their West Lothian Community Administration Teams. This role involves 15 hours per week over weekends, providing essential support for community vaccination services. Candidates should possess strong organizational and communication skills, with a detail-oriented and flexible approach. This position offers full training and opportunities to develop new skills while collaborating with multi-agency teams.

Benefits

Full training

Ongoing support

Skill development opportunities

Qualifications

• Ability to greet patients and handle telephone enquiries effectively.
• Experience with administrative tasks and maintaining accurate systems.
• Self-motivated and flexible in a dynamic work environment.

Responsibilities

• Greet patients in person.
• Register patients on TURAS.
• Handle enquiries over the phone.
• Perform various administrative tasks as required.

Skills

Organisational skills

Time management

Communication

Interpersonal abilities

Attention to detail

Job description

B2 Relief Administrative Assistant

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

We are delighted to offer an exciting opportunity to join our West Lothian Community Administration Teams as a Relief Administrative Assistant, providing vital support to ensure the smooth operation of WLHSCP community vaccination services.

In this dynamic role, you’ll bring strong organisational and time management skills, along with excellent communication and interpersonal abilities. A keen eye for detail and a conscientious work ethic are essential to maintain accurate systems and produce high-quality documentation. You should be self‑motivated, flexible, and comfortable working both independently and collaboratively within a team.

This position involves a varied workload across multiple teams. Key responsibilities include:

• Greeting patients in person
• Registering them on TURAS
• Handling telephone enquiries
• Performing a range of ad hoc administrative tasks

A professional telephone manner and strong communication skills are crucial.

We offer full training and ongoing support, with opportunities to develop new skills while working alongside multi‑agency teams.

This post is 15 hrs per week – Saturday & Sunday (8:30am – 4:30pm).

Informal enquiries: [e-mail]