Administrative Assistant

On-Board Companies; Marlborough; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading staffing and services firm is hiring an Administrative Assistant in Marlborough, MA. This position involves providing comprehensive administrative support, managing calendars, and ensuring smooth operations while maintaining confidentiality. Candidates should have at least 2 years of administrative experience and be proficient in SAP ERP and Microsoft Office. Excellent organizational skills and the ability to handle inquiries are crucial for success in this role. The position offers competitive compensation and a supportive work environment.

Benefits

401(k)

Dental Insurance

Life Insurance

Medical Insurance

Vision Insurance

Qualifications

• Minimum 2+ years of administrative experience.
• Experience interacting with contractors for POs and invoices.
• Strong proficiency with Microsoft Office and Microsoft Teams.

Responsibilities

• Perform a wide range of administrative duties to support management.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Maintain strict confidentiality of sensitive information.

Skills

SAP ERP proficiency

Microsoft Office (Word, Excel, Outlook)

Experience in administrative tasks

Parts inventory systems familiarity

Job description

On-Board Services is hiring an Administrative Assistant in Marlborough, MA.

For immediate consideration please send your resume to [e-mail]. Subject Line: Position Title and State you are located.

About Us

On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity, offering full‑time positions to our employees. We provide benefits such as 401(k), dental insurance, life insurance, medical insurance, and vision insurance.

Position Details

Title: Administrative Assistant
Position Type: 1‑year contract with additional opportunity contingent upon performance and continued business need
Job Location: Marlborough, MA
Shift: 1st Shift
Benefits: 401(k), Dental Insurance, Life Insurance, Medical Insurance, Vision Insurance
Compensation: $25.73/HR

Responsibilities

• Perform a wide range of administrative duties in support of management and/or staff within the business unit.
• Apply knowledge of company practices, policies, programs, and product lines to support daily operations.
• Handle both routine and non‑routine inquiries and provide timely resolution.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, edit, and manage documents and correspondence.
• Coordinate and maintain the site’s gauge calibration program.
• Organize meetings, support travel logistics, and ensure smooth coordination of activities.
• Maintain strict confidentiality of sensitive information.

Qualifications

• Minimum 2+ years of administrative experience.
• Proficient in SAP ERP for creating purchase orders, confirming receipt of materials, and running reports.
• Experience interacting with contractors to verify POs, confirm invoice submission, and resolve payment‑related questions.
• Ability to order parts and equipment for various projects.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook) and Microsoft Teams.
• Familiarity with parts inventory systems is a plus.

Apply Today!

Send your resume now to [e-mail].

Learn more: www.onboardusa.com

Company Background

On‑Board was founded in 1976 by Robert L. Wilson to provide engineering and design services to the chemical manufacturing industry. Today, On‑Board is a thriving, privately held family of companies offering consulting, professional engineering, industrial maintenance, facility management, contracted manufacturing and production services, as well as temporary staffing and recruiting throughout North America.

The On‑Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ, along with Regional Offices in New Castle, DE and Wake Forest, NC. On‑Board’s mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a safe, responsible and dependable manner.”

On‑Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.

JD# 25-05787