Assistant Office Manager and Admin Officer

Tiger Recruitment; Greater London; On-site; GBP 40,000 - 45,000; Full time

Job summary

A leading recruitment firm in London is seeking an exceptional Assistant Office Manager and Admin Officer to ensure the smooth running of its West End office. This pivotal role requires someone organised and people-focused, managing daily office operations, events, and administrative tasks. Proficiency in Microsoft Office is essential. This is a full-time onsite position that promises a dynamic work environment and the opportunity to make a significant impact.

Qualifications

• Experience in a receptionist or administrative role.
• Ability to work in a fast-paced environment.
• Strong communication skills.

Responsibilities

• Greeting guests and managing arrivals.
• Ensuring the office runs smoothly and overseeing services.
• Managing the planning and execution of office events.

Skills

Organisational skills

Interpersonal skills

Attention to detail

Multitasking

Proficiency in Microsoft Office 365

Proficiency in Microsoft Teams and Zoom

Job description

Job Title: Assistant Office Manager and Admin Officer

Location: West End, London

Salary: £40,000-£45,000 p/a

Are you an organised, proactive, and energetic office professional who thrives in a busy, people-focused environment? We are looking for an exceptional Assistant Office Manager & Admin Officer to step into a 12 month maternity cover and ensure the smooth, efficient running of a firm's office in London's West End. This is a pivotal position within the business, supporting staff across all departments, creating a welcoming environment for guests, and taking ownership of key administrative, facilities, and office management functions.

This is an exciting opportunity to join a fast-growing, dynamic organisation where no two days are the same. You’ll be a central figure in keeping the office operating seamlessly, managing events, suppliers, and daily operations with confidence and a positive, can-do attitude. This role is onsite, 5 days in office.

What You'll Do

Front of House & Reception

• Greeting guests & managing arrivals
• Managing the meeting room booking system
• Answering the main company line, handling calls professionally, taking messages, and directing enquiries

Office Management & Facilities

• Ensuring the office runs smoothly, overseeing essential services such as cleaning, maintenance, and supplies
• Coordinating supplier contracts
• Managing daily post and courier bookings
• Keeping meeting rooms clean, well-stocked, and fully functional
• Assisting with setting up video calls and liaising with IT when required
• Adhering to and monitoring the office budget

Event & Project Support

• Leading the planning and execution of all office events, meetings, and training sessions
• Liaising with event organisers, vendors, and internal stakeholders
• Managing all aspects of event delivery, including décor, setup, and takedown

Health & Safety

• Organising H&S meetings, taking and publishing minutes
• Conducting daily and weekly office H&S checks
• Assisting with fire risk assessments and ensuring policies, training, and compliance tasks are up to date

Administrative Support

• Preparing internal presentations, letters, and documents
• Maintaining filing systems and administrative logs
• Processing company expenses
• Creating and managing purchase orders, following up for approval, and ensuring timely payment
• Updating internal spreadsheets and project logs

Diary & Travel Coordination

• Managing complex diaries across multiple time zones for several team members
• Scheduling and prioritising appointments, adjusting as needed
• Booking UK and international travel, including flights, accommodation, and logistics
• Coordinating with relevant teams to ensure contracts and documentation are signed and properly filed

Who We Are

• Experience in a receptionist, office manager, or administrative role
• Proactive, quick-thinking, and confident multitasking in a fast-paced environment
• Strong interpersonal and communication skills
• Exceptional attention to detail
• Proficient with Microsoft Office 365 Suite
• Comfortable using Microsoft Teams and Zoom
• Able to remain calm under pressure, juggle multiple priorities, and problem-solve effectively

This is a fantastic opportunity to play a central role in the running of a vibrant, collaborative office environment. If you’re organised, people-focused, and ready to take ownership of a varied and impactful role, we’d love to hear from you.

REF: RS125041

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