Workplace Coordinator

Office Angels; Glasgow; On-site; GBP 21,000 - 26,000; Part time

Job summary

A professional services firm in Glasgow is seeking a Part-time Workplace Coordinator to deliver exceptional reception services and internal office support. Responsibilities include managing meeting rooms, client interactions, and administrative tasks. The ideal candidate has prior front-of-house experience and strong organizational skills. This role offers a competitive salary and a comprehensive benefits package.

Benefits

Pension scheme with employer contributions

Life assurance cover

25 days holiday plus options

Free day off on your birthday

Private health care

Dental care

Interest-free season ticket loans

Corporate discounts

Qualifications

• Previous experience in a reception or front-of-house role within a professional environment.
• Confidence in setting up and troubleshooting AV equipment.
• Ability to manage multiple tasks effectively.

Responsibilities

• Provide a professional and welcoming reception service.
• Manage meeting room bookings and coordinate catering.
• Support internal teams with print, post, and administration.

Skills

Organisational skills

Communication skills

Client care skills

Proficiency in Microsoft Outlook

Proficiency in Microsoft Word

Job description

The role – Part‑time Workplace Coordinator

Location: Glasgow City Centre

Hours: 9am to 5.30pm – Monday to Thursday (30 hours per week)

Salary: £25,635 (pro rata)

Benefits

• Pension scheme with employer contributions up to 5.5%
• Life assurance cover up to 8× your salary
• Holiday starting at 25 paid working days per annum, with the option to buy up to 8 additional days, and flex days in January and July
• Happy Birthday – free day off and a £50 voucher
• Private health care (discounted prices for children)
• Dental care
• Interest‑free season ticket loans
• Corporate discounts on a wide variety of products and services

About the Role

We are recruiting for a Front of House & Workplace Services Assistant to join a professional services environment on a part‑time basis. This role combines reception duties with internal office support, ensuring exceptional service delivery to clients and colleagues.

You'll be the first point of contact for visitors, manage meeting rooms and hospitality, and support internal teams with print, post, and general office administration.

Key Responsibilities

• Provide a professional and welcoming reception service, meeting and greeting clients and visitors.
• Manage meeting room bookings and coordinate catering and hospitality for events.
• Prepare meeting rooms, ensuring AV equipment and refreshments are ready.
• Handle ad hoc client requests such as photocopying, deliveries, and travel arrangements.
• Respond promptly to telephone and email queries from internal and external contacts.
• Support print and post room operations, including incoming/outgoing mail and courier liaison.
• Maintain office supplies, kitchen stock, and ensure all areas remain tidy and well‑presented.
• Assist with administrative tasks such as scanning, updating spreadsheets, and ordering supplies.
• Build relationships with local suppliers and caterers to ensure high‑quality service.
• Provide occasional out‑of‑hours support for events and seminars.

What We're Looking For

• Previous experience in a reception or front‑of‑house role within a professional environment.
• Strong organisational skills and ability to manage multiple tasks.
• Confidence in setting up and troubleshooting AV equipment.
• Excellent communication and client care skills.
• Professional presentation and a positive, proactive attitude.
• Ability to work under pressure and adapt to changing priorities.
• Proficiency in Microsoft Outlook and Word.

Why Apply?

This is a great opportunity to join a dynamic team, offering variety and responsibility. You'll enjoy a supportive environment, competitive salary, and a comprehensive benefits package.

Office Angels is an equal‑opportunities employer that respects and appreciates people of all backgrounds. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.