Workforce Coordinator - Ophthalmology

Frimley Health NHS Foundation Trust; Frimley; On-site; GBP 25,000 - 35,000; Full time

Job summary

A healthcare provider in Frimley is seeking a Workforce Coordinator for the Ophthalmology department. The role involves coordinating medical staff, managing leave, and ensuring sufficient cover. Essential qualifications include a degree or equivalent experience. Strong interpersonal and organizational skills are necessary. This position offers a full-time fixed-term contract with opportunities for personal development.

Benefits

Flexible working arrangements

Professional development opportunities

Qualifications

• Excellent interpersonal skills.
• Ability to prioritise and manage workload efficiently without supervision.
• Experience in a busy environment dealing with the general public.

Responsibilities

• Coordinate leave for all grades of medical staff.
• Communicate changes to rota and service.
• Act as a central contact for medical staff.

Skills

Excellent interpersonal skills

Ability to prioritise workload

Experience in a busy environment

Excellent organisation skills

Education

Educated to degree level or equivalent

Management Qualification

Job description

Job Overview

Position: Workforce Coordinator – Ophthalmology

Type: Full-time, 12-month Fixed-Term Contract (FTC) or secondment.

Role Overview

The Workforce Coordinator will work closely with the medical management team to manage non-career grade doctors, specialist registrars, and middle/junior grades following the rollout of a full shift rota. Key responsibilities include coordinating leave for all grades of medical staff and ensuring adequate cover.

Purpose

All roles in the Directorate aim to support the effective delivery of patient-focused healthcare. Staff are expected to be flexible and perform any tasks within their competence. Full training will be provided as needed.

Main duties of the job

Work with the management team and lead clinicians to maintain a full shift working pattern in line with service and training needs. Ensuring doctors comply with working time directives and do not exceed total working hours allowed by policy.

This job description is an indication of the type and range of tasks that are expected of the post holder, and other duties may be required, in line with the role and the banding. It will be reviewed and amended from time to time in consultation with the post holder to take account of changing organisational need.

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

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Detailed Job Description And Main Responsibilities

1. Work with junior doctors to ensure appropriate level of service is provided to wards and outpatient department.
2. Communicate changes to rota and service to relevant parties.
3. Act as a central point of contact for consultants, non-career grade doctors, Specialist Registrars and Junior Doctors, providing advice and guidance regarding Trust policies relating to leave and mandatory training.
4. Manage the rota on a daily basis ensuring cover is provided in the event of sickness/absence. Re-deploy staff on a daily basis as necessary.
5. Ensure that the Outpatients Department, Theatres and other relevant departments are informed of Medical Staff absence and other leave, to ensure clinical commitments are reduced or cancelled as a last resort.
6. Manage the allocation of annual and study leave, ensuring cover is available.
7. Participate in the induction of all medical staff.
8. Agree the use of locum staff in conjunction with Operations Manager/Associate Director. Monitor use of locum medical staff and spend, supporting the Operations Manager/Associate Director to manage the budget for locum spend.
9. Ensure appropriate staffing is made available to outpatient clinics ensuring the maximum numbers of patient are seen.
10. Work with the management team, waiting list team, and outpatient departments to ensure waiting times are achieved as best as possible.
11. Work with the management team, waiting list team, and outpatient departments to ensure waiting times are achieved as best as possible.

Person specification

Qualifications

Essential criteria

• Educated to degree level or equivalent relevant experience

Desirable criteria

• Management Qualification

Experience

Essential criteria

• Excellent interpersonal skills
• Ability to prioritise and manage workload efficiently without supervision
• Working under pressure

Desirable criteria

• Experience within a similar work setting

Skills & Knowledge

Essential criteria

• Experience of a busy environment and dealing with the general public
• Excellent organisation skills

Desirable criteria

• Experience of working in the NHS either in a hospital
• Knowledge of the 18-week RTT target

Special Requirements

Essential criteria

• A commitment to ongoing personal development

Desirable criteria

• Knowledge in rota planning
• Knowledge of medical workforce requirements and contracts

Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities.

Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first.

We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services.

We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Through our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helps us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations.

Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, savings time and carbon, whilst delivering excellent quality of care.

Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together.

Apply online now