Workforce Administration Specialist

Iron Mountain; Scotland; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global records and information management company is seeking a motivated Workforce Administration Specialist for their HR Operations team in Scotland. This role involves managing employee data and documentation to ensure compliance with local and global standards. The ideal candidate should have HR administrative experience, knowledge of HRIS like Workday, and strong attention to detail. This 12-month fixed-term contract offers competitive compensation and opportunities for professional development.

Benefits

Competitive compensation

Comprehensive Total Rewards

Opportunities for professional development

Qualifications

• Experience in an HR administrative, data entry, or similar support role.
• Strong knowledge of HR Information Systems (HRIS).
• Proven ability in maintaining detail and accuracy.

Responsibilities

• Develop and maintain local employee documentation and physical files.
• Collaborate with internal HR teams to support employee lifecycle events.
• Ensure compliance with local labor laws and HR requirements.

Skills

HR administrative support

Data entry

Attention to detail

HR Information Systems knowledge

Confidential information handling

Tools

Workday

ServiceNow

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth stor y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Job Title: Workforce Administration Specialist

Location: Scotland, UK (commutable to Livingston)

Employment Type: 12 month fixed term contract

Job Summary

Iron Mountain is seeking a motivated Workforce Administration Specialist to join our Human Resources (HR) Operations team. In this role, you will be responsible for the accurate, compliant, and efficient management of employee data and documentation, ensuring adherence to local governmental requirements and global data standards.

The Workforce Administration (WFA) team is fundamental to HR operations, focusing on supporting our employees, enabling HR functions, and maintaining consistent global data standards throughout the employee lifecycle.

Full professional proficiency in English is a requirement of this position.

What You'll Do

• Develop and maintain local employee documentation and physical files (including ownership of local termination cases) to ensure accuracy, completeness, and adherence to company policies and data privacy regulations.
• Collaborate with internal HR teams and the external HR outsourcing partner to support routine and complex employee lifecycle events and benefits administration, providing necessary local records and resolving administration queries.
• Ensure compliance with all local labor laws and governmental requirements by supporting the preparation and submission of mandated HR reports and data within established deadlines.

What You'll Bring

• Experience in an HR administrative, data entry, or similar support role.
• Strong knowledge of HR Information Systems (HRIS) such as Workday, and case management tools like ServiceNow, coupled with a basic understanding of HR administrative processes.
• Proven ability in maintaining strong attention to detail and accuracy in data entry and record-keeping, handling confidential information with discretion.
• Full professional proficiency in English to effectively manage documentation and communications across the regions.

What We Offer (Benefits)

• Competitive compensation and benefits aligned with the experience.
• Comprehensive Total Rewards to support your career and wellbeing.
• Opportunities for professional development and growth.

If you are a detail-oriented and motivated HR professional ready to make a key contribution to our HR operations in the UK, Ireland and Nordics apply now to join the Iron Mountain team!