Work Services Flight (WSF)

Ministry Of Defence; Tattershall; On-site; GBP 27,000; Full time

Job summary

A government department is seeking a detail-oriented individual for an administrative support role at RAF Coningsby. The candidate will coordinate projects, manage maintenance tasks, and liaise with personnel. Essential skills include proficiency in Microsoft Office. A salary of £26,770 and various government benefits are offered, along with a six-month probation period.

Benefits

Civil Service pension

Flexible working options

Learning and development opportunities

Qualifications

• Proficiency in Microsoft Office products.
• Ability to manage and coordinate multiple tasks.
• Experience in administrative roles.

Responsibilities

• Look after all encroachments on the Station.
• Attend CO's Inspections and action work services.
• Manage the WSF SharePoint site.
• Review the Critical Asset Register regularly.
• Assist with site visits and meetings organization.
• Administer self-help requests and monitor budget.
• Liaise with personnel for maintenance arrangements.
• Act as Aquatrine Liaison Representative for water issues.

Skills

Proficiency in Microsoft Office Excel

Proficiency in Microsoft Office Word

Proficiency in Microsoft Office PowerPoint

DefNet

SharePoint

Job description

Overview

We are looking for a proactive, highly organised and detail-oriented individual to join our team in a key role supporting the effective management of the estate's infrastructure at RAF Coningsby. The successful candidate will provide administrative support in coordinating capital works projects, liaising with other sections and end users around Station to identify statutory compliance, or to deconflict requirements of routine and planned maintenance tasks. A largely customer facing role, you will regularly monitor maintenance tasks and act on behalf of the end user and support the Flight Commander in prioritising and scrutinising minor new work requirements against the infrastructure budget. The Adjutant is flexible and able to react to support the requirements within the Flight, dependant on the Station and wider Operational needs.

Work pattern: 37 hours per week.

Responsibilities

• Look after all encroachments on the Station.
• Attend CO's Inspections in the absence of OC WSF and action all works services matters where necessary.
• Act as the WSF Superuser, managing the WSF Sharepoint site.
• As WSF IM representative, review the Critical Asset Register every 6 months or at the request of the chain of command.
• Assist OC WSF with preparation and organisation of site visits, pre-start meetings, Siting and Handover Boards, including confirming security clearances and sorting access arrangements, act as Secretary for Siting Boards, collation and progression of Form 2s.
• Assist OC WSF with the administration of self-help requests, including updating the register and monitoring the budget.
• Liaise with Station personnel and DIO to arrange and hasten works services, including HV and statutory compliance maintenance.
• Act as the Aquatrine Liaison Representative liaising with Severn Trent Services and DIO on all water supply and drainage issues.
• Any other tasks as requested by OC SSS or OC WSF in support of the management of the Estate.

Person specification

• Essential Skills: Proficiency in Microsoft Office Excel, Word and PowerPoint.
• Desirable Skills: DefNet and SharePoint.

Behaviours

• Working Together
• Managing a Quality Service
• Delivering at Pace
• Communicating and Influencing
• Making Effective Decisions
• Changing and Improving

We will assess candidates via a CV and a Personal Statement (max. 500 words). Your CV should outline job history, qualifications and previous experience and your Personal Statement should describe the qualities you believe you have that are suitable to the role. At sift, you will be assessed against your CV, Personal Statement and the behaviours listed above. At interview, you will be assessed against additional behaviours.

Artificial Intelligence can be a useful tool to support your application; however, all examples and statements must be truthful and taken from your own experience. Where plagiarism is identified, applications may be withdrawn and internal candidates may be subject to disciplinary action.

Notes on recruitment and diversity

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail].

Nationality requirements and security: This role is not sponsorable for a skilled worker visa under the points-based system. Successful candidates must undergo a criminal record check and meet security requirements before appointment. See the vetting charter and baseline personnel security standard requirements.

Pay and benefits: Salary £26,770 with £7,755 contributed by the MOD to the Civil Service Pension scheme. Benefits include learning and development, flexible working options, and a Civil Service pension with a 28.97% employer contribution. The post does not offer relocation expenses. External recruits will have a six-month probation period. Travel expenses for interviews are not reimbursed.

Other notes: The Department may review pay-related allowances. Moving from another employer may affect eligibility for childcare vouchers. The MOD is committed to a safe and healthy working environment, including a smoke-free policy.