Warehouse and Production Co-ordinator

Prospero Integrated; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic event support company based in London is seeking a proactive Warehouse & Production Co-ordinator to manage warehouse operations and logistics for high-profile events. This role involves overseeing stock control, equipment logistics, and collaborating closely with project teams to ensure successful event delivery. The ideal candidate possesses strong organisational skills, a clean driving licence, and experience in handling AV equipment. Join a passionate team that values precision and creativity in event production.

Benefits

Competitive salary

Overtime opportunities

Career development opportunities

Qualifications

• Full clean driving licence is essential.
• Experience with AV, lighting, or staging equipment is desirable.
• Knowledge of health and safety standards in a warehouse environment.

Responsibilities

• Oversee daily warehouse operations including stock control and logistics planning.
• Manage equipment preparation and ensure items are event-ready.
• Liaise with Project Managers to fulfill production requirements.

Skills

Organisational skills

Logistics planning

Communication skills

Job description

Our client is seeking a highly organised and proactive Warehouse & Production Co-ordinator to oversee the smooth running of our warehouse operations and support the planning and delivery of live events. The role combines hands‑on warehouse management with production coordination responsibilities, offering a varied and rewarding position at the heart of our business.

You’ll manage equipment logistics, ensure the efficient flow of kit in and out of the warehouse, and play an active role in preparing, planning, and delivering some of London’s most prestigious private and corporate events.

Key Responsibilities

• Oversee daily warehouse operations including stock control, goods in / out, and logistics planning.
• Manage equipment preparation, testing, packing, and return for each event, ensuring all items are maintained and event‑ready.
• Use asset management systems to track and record inventory accurately.
• Liaise closely with Project Managers and Technicians to ensure all production requirements are fulfilled on time.
• Support the Production team with planning documentation including kit lists, timelines, and delivery schedules.
• Assist with event logistics, including vehicle loading, deliveries, and on‑site set‑up and de‑rig when required.
• Maintain and enforce health and safety, manual handling, and warehouse organisation standards.
• Lead and schedule warehouse staff and freelance crew, ensuring efficient and safe operations.
• Contribute to continuous improvement of warehouse processes, identifying opportunities to improve efficiency and reduce loss.
• Participate in live event delivery, gaining experience in technical production and supporting crew on‑site.

Essential Skills & Experience

• Full clean driving licence

Desirable

• Experience handling AV, lighting, or staging equipment.
• PAT testing or technical maintenance skills.
• Experience managing vehicle fleets or logistics planning.
• Knowledge of event venue operations and site delivery requirements.

What We Offer

In return, we offer the opportunity to join a passionate and talented team working across high‑profile events, with genuine scope for career development and progression. The role offers a competitive salary, overtime opportunities, and the chance to be part of a company that values precision, teamwork, and creativity.