VMS Assistant Administration Manager

Birmingham City Council; Birmingham; On-site; GBP 33,000 - 41,000; Full time

Job summary

A local government authority in Birmingham is looking for a Vehicle Maintenance Service Assistant Administration Manager. You will support fleet management and supervise the team, ensuring operational efficiency and legal compliance. Candidates must have a full UK driving licence and at least 3 years of fleet administration experience. The role offers competitive pay and benefits, with a commitment to community service and development opportunities.

Benefits

Generous annual leave

Great pension scheme

Well-being support

Qualifications

• 3+ years' experience in fleet administration.
• Experience supervising a team and using digital fleet/travel systems.
• Understanding of statutory fleet responsibilities.

Responsibilities

• Support management of BCC's fleet and staff travel.
• Supervise and develop the VMS office team.
• Assist in vehicle procurement and maintenance scheduling.

Skills

Full UK driving licence

Team supervision

Strong IT skills

Education

Membership of the Association of Fleet Professionals (AFP)

BTEC Level 5 in Management

Job description

Overview

Vehicle Maintenance Service Assistant Administration Manager Fixed Term Contract - until March 2026 (potential to be extended). Grade 4 - £33,366 - £40,476. Consultation grade - subject to formal evaluation under the Pay Equity Review Working 36.5 hours per week.

Responsibilities

• Support the management of BCC's fleet and staff travel, ensuring legal compliance and operational efficiency.
• Supervise and develop the VMS office team, promoting excellent customer care.
• Optimise digital fleet systems and ensure accurate data management.
• Assist in vehicle procurement, maintenance scheduling, and rollout of new travel solutions.
• Liaise with suppliers and contractors to monitor service quality and cost-effectiveness.
• Contribute to the Council's climate change ambitions by supporting fleet decarbonisation initiatives.
• Deputise for the VMS Administration Manager when required.

Qualifications

• Essential: Full UK driving licence.
• Membership of the Association of Fleet Professionals (AFP) or equivalent.
• 3+ years' experience in fleet administration.
• Experience supervising a team and using digital fleet/travel systems.
• Strong IT skills and understanding of statutory fleet responsibilities.
• Desirable: BTEC Level 5 in Management or equivalent.
• Progress on AFP Fleet Vehicle Management Pathway.

About Birmingham City Council

Working for Birmingham City Council is more than just a job; it's about making life better for the 1 million plus people who live and work in the city. The Council is a fantastic place to work. You will find an organisation that is both challenging and supportive; with a leadership impatiently adventurous in its pursuit of excellence.

There is a clear vision which is ensuring that the Council is working for communities today and building for tomorrow; we focus our resources on five key priorities:

• A Prosperous Birmingham: through a focus on inclusive economic growth, tackling unemployment, attracting inward investment, and maximising the benefits of the Commonwealth Games.
• An Inclusive Birmingham: through a focus on tackling poverty and inequality, empowering citizens, promoting diversity and civic pride, and supporting and enabling all children and young people to thrive.
• A Safe Birmingham: through a focus on making the city safer, safeguarding vulnerable citizens, increasing affordable housing, and tackling homelessness.
• A Healthy Birmingham: through a focus on tackling health inequalities, encouraging physical activity and healthy living, supporting mental health, and improving outcomes for adults with disabilities and older people.
• A Green Birmingham: through a focus on street cleanliness, improving air quality, continuing the route to net zero, and becoming a city of nature.

We see the Council's role as providing strategic leadership—being able to visualise a new future for the city and equipping others to share our vision. We want to ensure the provision of services for all, so we can support those least able to support themselves by working with partners and putting citizens and neighbourhoods at the heart of our decision-making. We are always looking for people who put the customer at the centre of their approach, with a commitment to excellence to help us achieve our vision. We will support you to develop and thrive in your role, building a pathway for long-term success, with lots of development opportunities, such as apprenticeships.

Benefits

In return, we offer you excellent terms and conditions, generous annual leave, a great pension scheme, well-being support, annual travel passes and discounts at a number of city centre establishments.