Vice-Chancellor’s Office Administrator

University of Roehampton; Hounslow; On-site; GBP 31,000 - 36,000; Full time

Job summary

A public university in Hounslow is seeking an Administrator for the Vice-Chancellor's Office. This full-time, fixed-term role involves diary management, event coordination, and stakeholder engagement. Ideal candidates possess strong organisational skills and experience in senior administration roles. The position offers exposure to university leadership while supporting key decision-makers. Salary ranges from £31,770 to £35,763 annually, with a commitment to diversity and equality.

Qualifications

• Experience in administration or support roles, preferably at senior or executive level.

Responsibilities

• Diary management for the Vice-Chancellor's Office and senior leadership.
• Coordinate events and meetings for high-profile occasions.
• Provide financial administration support as required.
• Manage sensitive correspondence with discretion.
• Support projects to facilitate smooth governance processes.

Skills

Excellent organisational skills

Strong attention to detail

Ability to thrive under pressure

Diplomacy

Collaborative working style

Job description

Overview

Service: Governance & Legal

Job title: Administrator, Vice-Chancellor's Office Full Time, Fixed Term (1-year)

Grade: RU05

Salary: £31,770 to £35,763 pa inclusive of London Weighting Allowance

About the Role

Step into a pivotal role at the heart of university leadership as the Administrator, Vice-Chancellor's Office. Working closely with the Head of Governance, Executive Assistants, and senior leadership, you’ll play a vital part in ensuring the smooth and professional running of the Vice-Chancellor’s Office. This varied role spans diary management, event coordination, financial administration, and stakeholder engagement, making it an exciting opportunity to develop strong professional relationships while supporting key decision-makers.

With your excellent organisational skills, attention to detail, and ability to thrive under pressure, you’ll be central to delivering seamless operations in a fast-paced, dynamic environment. This role offers more than just administration—it’s a chance to contribute to the success of the institution at the highest level. You’ll manage sensitive correspondence with discretion, oversee logistics for high-profile events such as graduation ceremonies, and provide essential project support. In return, you’ll gain exposure to senior-level governance, enhance your professional skillset, and join a collaborative team that values initiative, diplomacy, and adaptability. If you are highly organised, confident in managing competing priorities, and motivated by making a tangible impact, this is your opportunity to shine at the very center of the University’s leadership.

Responsibilities

• Diary management for the Vice-Chancellor's Office and senior leadership.
• Coordinate events and meetings, including logistics for high-profile occasions such as graduation ceremonies.
• Provide financial administration support as required.
• Manage sensitive correspondence with discretion and confidentiality.
• Support projects and stakeholder engagement to facilitate smooth governance processes.

Qualifications & Skills

• Excellent organisational skills and strong attention to detail.
• Ability to thrive under pressure and manage competing priorities.
• Experience in administration or support roles, preferably at senior or executive level.
• Diplomacy, initiative, and collaborative working style.

What We Offer

The University is committed to promoting diversity and equality of opportunity and aims to create a culture and environment where students and staff are treated fairly. The University is an equal opportunities and ‘disability confident’ employer. Professional Services/Support staff up to Grade RU6 have access to the Local Government Pension Scheme. Our full range of benefits are available here.

Apply & Requirements

The closing date for completed applications is: Wednesday 15 October 2025

It is expected that interviews will be held in late October 2025

You are encouraged to apply promptly, as we reserve the right to close the role and interview before the dates stated above.

Visa Sponsorship is not available for this role. Candidates who apply for this role must already hold the legal right to work in the UK.

For questions on the role, please contact
[e-mail]