Trainee Office Manager

BMC Appointments Ltd; Newcastle upon Tyne; On-site; GBP 22,000 - 28,000; Full time

Job summary

A long-established manufacturing business in Newcastle is seeking an ambitious Office Manager Trainee. You'll support administrative, accounting, and operational functions while having a clear pathway to senior responsibility. Ideal candidates will have strong organisational skills, excellent English, and a background in business administration. This hands-on position offers the opportunity to evolve into a management role.

Qualifications

• Strong organisational and analytical skills.
• Ready to take ownership and make a real impact.
• Background in office administration or business operations.

Responsibilities

• Support a wide range of administrative, accounting, and operational functions.
• Daily order entry, progress tracking, liaising with production teams.
• Processing sales and supplier invoices.

Skills

Excellent written English

High proficiency in Microsoft Office

Strong IT and data-handling skills

Good attention to detail

Basic accounting knowledge

Business studies or related qualification

Education

Business studies or related qualification

Tools

Microsoft Excel

Microsoft Word

Xero

Job description

A long-established manufacturing business based in Newcastle upon Tyne is seeking an ambitious and proactive Office Manager Trainee to join its small, dedicated team. The company is currently reviewing its systems and processes and is looking for someone eager to contribute to business development and operational improvement. This role offers significant scope for progression. With initiative, creativity, and a “can-do” mindset, the right candidate could quickly develop into a management‑level position, with the opportunity to help shape the company’s future direction.

The Role

Working closely with the Office Manager and Financial Controller, you will support a wide range of administrative, accounting, and operational functions within the business.

Key responsibilities include:

• Daily order entry, progress tracking, and liaising with production teams
• Supporting quality assessment, dispatch coordination, and order reporting
• Processing sales and supplier invoices
• Assisting with costings, margin analysis, and profitability reporting
• Helping to implement new cloud‑based accounting and reporting systems (including Xero)
• Supporting the development of new operational procedures and reporting tools

About You

We’re looking for a motivated individual with strong organisational and analytical skills, who’s ready to take ownership and make a real impact.

Essential skills

• Excellent written English and numeracy
• High proficiency in Microsoft Office (especially Excel and Word)
• Strong IT and data‑handling skills
• Good attention to detail and problem‑solving ability
• Basic accounting knowledge or experience with finance systems
• Business studies or related qualification

This position would suit someone with a background in office administration or business operations who is ready to step into a development role with management potential.

Progression & Development

This is a hands‑on training position with a clear pathway to senior responsibility. You’ll work closely with senior management and be directly involved in modernising systems, improving workflows, and supporting strategic growth.

Based on performance, initiative, and contribution, this role could evolve into a management team position, with potential for future ownership opportunities.