Timetabling Administrator

University of Exeter; Exeter; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A UK-based educational institution is seeking timetabling administrators to build and maintain a comprehensive University timetable for students and staff. The role requires experience in scheduling, event planning, and stakeholder liaison, alongside strong communication skills. With a hybrid working model, this permanent part-time position offers flexibility and a commitment to equal opportunities. Benefits include 39 days of leave, numerous discounts, and sector-leading parental leave policies. This role is crucial to ensuring an optimal learning environment for students and academics.

Benefits

39 days leave per year

Options for flexible working

Discounts at leading retailers

Onsite gyms

Cycle to work scheme

Leading parental leave policies

Qualifications

• Experience in scheduling and events planning.
• Excellent written and verbal communication skills.
• Commitment to equal opportunities and inclusion.

Responsibilities

• Build and maintain the University timetable.
• Support academics and students with scheduling.
• Multi-task to meet operational needs.
• Liaise with stakeholders for event planning.

Skills

Scheduling

Event planning

Stakeholder liaison

Communication

Team collaboration

Office systems knowledge

Tools

Outlook

Word

Excel

Job description

Education and Academic Services

This role offers the opportunity for hybrid working – some time on the Streatham campus and some from home. We welcome applications from candidates interested in working part‑time hours or job‑sharing arrangements. This 0.8 FTE post is available immediately on a permanent term basis. Hours are semi‑flexible to meet operational needs.

Summary of the role

The Education and Academic Services (EAS) Directorate is one of the largest of the Professional Services Teams and is responsible for delivering world‑class educational services to Faculties whilst ensuring the best possible experience for our students and academics.

We are looking for timetabling administrators to help build and maintain the University timetable for staff and students who are attending classes located at our Streatham and St Luke’s sites. The post holder will have a key role in supporting academics and students to realise the best possible timetable for their teaching and learning at the University.

Responsibilities

• Build and maintain the University timetable for staff and students.
• Support academics and students to realise the best possible timetable for teaching and learning.
• Multi‑task and problem‑solve to meet operational needs.
• Liaise with stakeholders and support event planning and scheduling.

Qualifications

Successful candidates will have experience in scheduling, events planning and stakeholder liaison. Experience with office systems and software including Outlook, Word and Excel is essential. Excellent communication skills in writing and verbal, an excellent team player and a commitment to equal opportunities and inclusion.

Benefits

• 39 days leave per year
• Options for flexible working
• Numerous discounts at leading retailers
• Onsite gyms on all of our campus and a cycle to work scheme
• Sector leading policies around maternity, adoption and shared parental leave (up to 26 weeks full pay), paternity leave (up to 6 weeks full pay) and a Fertility Treatment Policy
• Stunning campus environments in Exeter and Cornwall, in the beautiful South West of England

Equality, Diversity and Inclusion Commitment

We are committed to ensuring reasonable adjustments are available for interviews and workplaces. Whilst all applicants will be judged on merit alone, we particularly welcome applications from groups currently underrepresented within our working community.

Further information

Please contact Corey Vittles, [e-mail]