Temp - Perm Executive Events Assistant

Office Angels; City Of London; Hybrid; GBP 33,000 - 38,000; Full time

Job summary

A leading recruitment agency is seeking an Executive Events Assistant to support the CEO with high-profile events and administrative tasks. The ideal candidate will be highly organised, proactive, and able to manage logistics for events. Responsibilities include coordinating communication, planning events, and providing comprehensive support to the Board of Governors. Strong attention to detail and excellent communication skills are essential. This position is based in Wimbledon with regular travel across London and internationally approximately 8 times a year.

Qualifications

• Experience in high-level administration and event coordination.
• Strong written and verbal communication skills are essential.
• Ability to handle confidential information with integrity.

Responsibilities

• Provide comprehensive administrative support to the Board of Governors.
• Plan and coordinate internal and external events.
• Manage logistics for high-profile events.

Skills

Organisational skills

Time-management skills

Written communication

Verbal communication

Event coordination

Integrity

Proficiency in office software

Job description

Join our client and make a difference!

Our client is looking for a highly organised and proactive Executive Events Assistant to support their CEO with his Events. This is a dynamic role where you'll combine top-tier administrative skills with event coordination expertise.

Job Title: Executive Events Assistant

• Reporting to: PA to CEO / Central Office Manager (and Chair of Governors)
• Salary: 33,855 - 38,000 per annum
• Location: Wimbledon, with regular travel across London
• Contract: Temp - Perm, full-time (35 hours per week)

In this pivotal role, you will ensure the smooth operation of the CEO's events, while also managing logistics for high-profile events and conferences. You'll be the go-to person for coordination, communication, and planning at the heart of their Events. You also need to be available to travel internationally approximately 8 times a year

Your responsibilities:

Administration & Governance

• Provide comprehensive administrative support to the Board of Governors and Executive Team.
• Organise, attend, and minute meetings; prepare agendas and track actions.
• Draft letters, reports, and references; manage sensitive information with discretion.
• Coordinate communication between governors, directors, school leaders, and external stakeholders.
• Support governor performance reviews and induction/training processes.
• Be a star on PowerPoint, making attractive and memorable slide-show presentations.
• Take pictures and videos at events and post on social media platforms.
• Build a contact list of people the CEO meets at Events and arrange meetings with them for the CEO.
• Familiar use of AI tools to assist efficiency in role.

Compliance

• Maintain accurate records of appointments, attendance, and declarations of interest.
• Ensure compliance with governance legislation and GDPR.
• Manage the organisation's policy library and collaborate with department heads.

Events & Engagement

• Plan and coordinate internal and external events, including conferences and graduations.
• Manage logistics for Executive Team attendance at speaking engagements and media events.
• Liaise with venues, suppliers, and stakeholders; negotiate contracts within budget.
• Work with Marketing and PR teams to ensure effective promotion and thought leadership opportunities.

Essential Skills & Experience

• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• Experience in high-level administration and event coordination.
• Ability to handle confidential information with integrity.
• Proficiency in modern office software and scheduling tools.

IF YOU'RE INTERESTED, APPLY NOW OR GET IN TOUCH WITH STEPH WEBB on (phone number removed)!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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