Team Management Assistant

East Midlands Trains; East Midlands; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading rail service provider in the East Midlands is seeking an organized and proactive individual for an administrative support role. You will coordinate meetings, manage documents, and provide procurement support for the Engineering Safety and Assurance team. The ideal candidate should have strong IT skills, experience in administrative roles, and a relevant level 3 qualification. In addition to a competitive salary, the company offers generous benefits including a railway pension scheme and travel perks.

Benefits

Defined benefit Railway pension scheme

32 days holiday

Free First Class duty travel

75% discount on national leisure travel

Training opportunities

Qualifications

• Significant experience in administrative and support roles.
• Knowledge of basic project management principles.
• Understanding of the rail vehicle maintenance environment is desirable.

Responsibilities

• Coordinate and facilitate meetings, preparing agendas and documents.
• Manage written correspondence for the ES&A team.
• Control and maintain documents issued by the ES&A team.
• Support the ES&A team in managing compliance data.
• Manage purchase orders and procurement activities.

Skills

Organisational skills

Proactive attitude

Communication skills

IT skills (Word, Excel, PowerPoint, Outlook)

Education

A Level 3 qualification in Business Administration

Maths and English

Job description

Key responsibilities include :

• Coordinate and facilitate meetings, including preparing agendas, collating documents, and producing accurate minutes.
• Manage written correspondence and documentation to support the daily activities of the Engineering Safety and Assurance (ES&A) team.
• Control and maintain documents issued by the ES&A team, ensuring records are accurate, up to date, and secure.
• Support the ES&A team in collating and managing data to demonstrate compliance across the Fleet function.
• Manage purchase orders and procurement activities for the ES&A team, and provide support to the Fleet Leadership Team where required.
• Provide professional administrative support for projects led by the ES&A team.
• Work with the ES&A team and Fleet Performance Manager to collate and publish data on business objectives and performance in regular reports.
• Organise and manage arrangements for internal and external audits, ensuring a professional and efficient process for both auditors and auditees.
• Conduct internal audits and assurance checks as directed by the Fleet Assurance Manager or Fleet Quality Manager, at EMR locations and external suppliers.
• Provide administrative cover across the Fleet function when required, which may involve working at different fleet locations.

About you

You’ll be a highly organised and proactive individual who takes pride in delivering work to the highest standards. With the ability to thrive in a varied and fast‑paced environment, you’ll use your initiative to manage multiple priorities effectively.

You’ll bring excellent communication skills and a friendly, professional approach that helps you build strong working relationships across all levels of the organisation.

You’ll also have :

• Significant experience in administrative and support roles.
• Strong IT skills, including proficiency in Word, Excel, PowerPoint, and Outlook.
• A Level 3 qualification in Business Administration or an equivalent subject (including Maths and English).
• Knowledge of basic project management principles.
• An understanding of the rail vehicle maintenance environment would be desirable.

As well as a competitive salary, we’ll also offeryou :

• An excellent defined benefit Railway pension scheme
• 32 days’ holiday in the first 2 years; moving up to 34 days’ thereafter
• Free First Class duty travel on the EMR network
• Free standard leisure travel on the EMR network and Train Operating Companies under Transport UK & LNER and 75% discount on national leisure travel (inc partner and dependants)
• Friends and Family discounted tickets on the EMR network
• Various training opportunities
• Employee benefits portal with access to generous discounts, Cycle 2 Work Scheme …and many more!

Ready to take on this exciting opportunity? Submit your online application form and upload your CV. As we operate a blind screening process please remove all personal information including your name from your CV.