Team Assistant - Commercial Property

Woodfines Solicitors; Caulcott; On-site; GBP 24,000 - 27,000; Full time

Job summary

A regional law firm is seeking a talented Team Assistant for their Bedford office, primarily supporting the Commercial Property team. This role requires previous experience as a Team Assistant or Legal Secretary, strong organisational skills, and a detailed understanding of Solicitors Accounts Rules. The firm offers a welcoming environment with opportunities for personal development and a comprehensive benefits package including flexible working, generous holidays, and health insurance.

Benefits

Competitive salary

Annual bonus

26 days holiday plus bank holidays

Flexible working arrangements

Birthday off and voucher

Pension plan

Life insurance

Income protection

Vitality health insurance

Medicash healthcare cash plan

Wellbeing support

Qualifications

• Experience working within a Commercial Property department.
• Understanding of the Solicitors Accounts Rules.
• Self-motivated, outgoing, and proactive.

Responsibilities

• Manage administrative aspects of files from opening to closing.
• Transcribe dictation and organise files in SOS.
• Handle diary and inbox management for lawyers.
• Assist with office management duties when needed.

Skills

Attention to detail

Organisational skills

Communication skills

Time management

Advanced IT skills including Microsoft Office

Job description

Location: Bedford

Contract type: Permanent

Hours: Full time

Salary: £24,000 to £27,000 per annum

Fancy a change? Looking for a new challenge? Or just having a browse? Whatever brings you here, you may as well see what Woodfines has to offer! We are looking for talented, friendly and enthusiastic individual to join our firm. Specifically, a Team Assistant based in our Bedford office, working within our Commercial Property team. If you have previous experience working as a Team Assistant or Legal Secretary and are looking to strengthen your knowledge and experience further, this role could be exactly what you're looking for!

At Woodfines, we put YOU first, we pride ourselves on our friendly, approachable attitude towards our staff and clients. We offer competitive salaries, flexible working and genuine progression opportunities, supporting you to achieve your goals, whilst maintaining a great work/life balance.

If you share our vision for delivering excellent service to our clients, whilst progressing your own personal development, in a welcoming and supportive environment, then we would love to welcome you into our firm.

Responsibilities

• Dealing with the administrative aspects of the matter from file opening to file closing to include all compliance, file organisation and record keeping, billing, key dates, write offs, credit control matters, payment requests, archiving.
• Transcribing dictation.
• Scanning and allocating post to matter file in SOS. Notifying lawyers of all incoming communications.
• Management of outgoing paper-based post.
• Management of electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS.
• Management of document release requests.
• Keeping lawyers up to date on the progress of a task(s), communicating always to manage expectations and meet all deadlines.
• Extensive diary and inbox management for lawyers.
• Assist with office management duties when needed which will include stationery ordering, printing, copying and reception cover during absences.
• Taking reception overflow calls.
• Working as one firm, covering for other TA's when absent.
• Undertake Department Specific duties where applicable.

Previous experience

• Experience working within a Commercial Property department.
• A good understanding of the Solicitors Accounts Rules.
• Advanced IT skills including Microsoft Office.

Personal skills

• Excellent attention to detail, organisational and communication skills.
• Great time management skills.
• Self‑motivated, outgoing and proactive.
• Calm under pressure.

Benefits

• Pay. We value our employees, our salaries reflect this.
• Bonus. We recognise and reward for all of your hard work.
• Holidays. Mexico? Paris? Or just staying home? Use your 26 days holiday (plus bank holidays) however you like!
• Flexibility. What does work/life balance look like to you? We are open to your suggestions.
• Birthday Off & Voucher. No one wants to work on their birthday. Take the day off and go shopping!
• Pension. To help out your future self.
• Life insurance. Support for your loved ones, just in case.
• Income protection. If you get sick, we guarantee a % of your salary for up to 2 years.
• Vitality health insurance. We support you to be your happy and healthy self! (Free coffees, cinema tickets or even an Apple Watch are also a nice touch).
• Medicash healthcare cash plan. We all hate the dentist, at least you don't have to pay for it. That amongst many other everyday healthcare needs, all covered.
• Wellbeing support. We're passionate about wellbeing, including Calm premium, 24/7 employee helpline and general lifestyle assistance.

You may also have experience in the following roles: Legal Assistant, Probate Assistant, Wills and Probate Administrator, Estate Administration Assistant, Legal Secretary, Legal Administrator, Trust Administrator, Private Client Assistant, Legal Support Assistant, etc.

REF-(Apply online only)