Team Assistant

HSBC Innovation Banking; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading financial institution in Greater London seeks a Team Assistant to provide critical support to various sales functions. The role entails extensive diary management, coordinating schedules, handling travel logistics, and supporting senior staff with projects. Excellent organizational, communication skills, and proficiency in Microsoft Office are essential. This hybrid position offers a competitive salary and an opportunity to contribute to community involvement initiatives.

Qualifications

• Ability to work independently in completing assigned duties.
• Strong organizational and time management skills.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to gain thorough knowledge of HINV’s bank operations and products.
• Proficient in Microsoft Office, Excel, and PowerPoint.
• Hands-on and self-sufficient.

Responsibilities

• Provide critical support to frontline sales functions.
• Extensive diary management and scheduling.
• Coordinate booking travel, conferences, and team events.
• Process invoices and track receipts.
• Schedule meetings and take minutes where required.
• Support senior staff with complex projects.
• Collaborate with Executives and coordinate interview bookings.
• Assist in creating presentations and improve administrative systems.

Skills

Independent work

Organizational skills

Time management

Verbal communication

Written communication

Interpersonal communication

Knowledge of bank operations

Proficiency in Microsoft Office

Tools

Microsoft Office

Excel

PowerPoint

Job description

Team Assistant

London/Hybrid

Contract until end of April 2026

Competitive Rate of Pay

The Role:

The Team Assistant will provide critical and wide-ranging support to one of the frontline sales functions at HSBC Innovation Banking, UK.

Role Responsibilities:

Team Assistants have a wide range of duties to complete, and they may be required to take on extra administrative tasks as and when required. Primary duties and responsibilities include:

• Extensive diary management: heavy scheduling/calendaring meetings across time zones and providing planning support, briefing papers, and research to support calendar commitments.
• Coordinating scheduling, booking travel, conferences, team offsites, internal-and external events and collaborating with Administrative, PA and Executive Assistants in the business across geographies.
• Understanding key deliverables, reporting, monitoring, and auditing responsibilities and requirements for the stake holders and creating a calendar and support mechanism to ensure on time and high-quality delivery.
• Processing invoices, tracking receipts, inputting expenses into Fusion.
• Scheduling office meetings between teams, managers, and departments – minute taking where requested.
• Supporting senior level staff with complex, time sensitive and confidential projects, reports, and tasks, representing their interests, and working independently with relevant business owners to assist where possible and track / enforce deadlines, anticipating requirements and proactively assisting in driving forward action items.
• Collaborating with Executives, direct reports, and the wider business.
• Supporting Community Involvement efforts by building relationships with chosen charities, developing volunteering, and donation opportunities.
• Liaising with the Talent Acquisition team to coordinate interview bookings with candidates, recruiters, agencies and HINV interviewers. Book rooms, sending out confirmations.
• Aiding in creating and delivering presentations and communications.
• Collaborating with the Team Assistants to ensure sufficient cover/overflow.
• Relaying messages/information.
• Assisting with financial data formats and typing/proofreading correspondence.
• Identifying and leading efforts to create administrative systems and process efficiencies.

Requirements (Skills/experience):

• The ability to work independently in completing assigned duties.
• Strong organizational and time management skills.
• Excellent verbal, written, and interpersonal communication skills.
• An ability to quickly gain thorough knowledge of HINV’s bank operations and products.
• Proficient in Microsoft Office, Excel, and PowerPoint.
• Hands on and self sufficient

If you think you are up for the task and feel you meet the above criteria or interested to hear more information, please contact me on [e-mail]