Team Assistant

Biscuit Recruitment; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading boutique finance firm in Mayfair is seeking a highly organised and proactive Team Assistant to support a close-knit team in a dynamic and fast-paced environment. The successful candidate will have strong administrative skills, proficiency in Microsoft Office, and the ability to manage multiple priorities. Responsibilities include diary management, organising meetings and events, and providing general administrative support. This is an excellent opportunity for individuals with a dedication to detail and a proactive approach.

Qualifications

• Ideally 2 years experience in a fast-paced support role.
• Ability to work proactively in a fast-paced environment.
• Manage multiple tasks with discretion and professionalism.

Responsibilities

• Extensive diary management, including setting up meetings.
• Organising team social events.
• Provide general administrative support.
• Assist in organising regular monthly and quarterly meetings.
• Co-manage the enquiry inbox.

Skills

Strong administrative skills

Ability to manage multiple priorities

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Proficiency in Microsoft Outlook

Strong communication skills

Job description

We are seeking a highly organised and proactive Team Assistant to join a dynamic team at a leading boutique finance firm based in Mayfair.

This is an amazing opportunity to support a close-knit team in a fast-paced, growth-oriented environment. The ideal candidate will have strong administrative skills, the ability to manage multiple priorities, and a keen eye for detail.

Responsibilities will include:

• Extensive diary management, including setting up meetings and coordinating travel arrangements
• Organising team social events
• Provide general administrative support such as editing and formatting documents, preparing meeting packs
• Assist in organising regular monthly and quarterly meetings, ensuring all materials are prepared and distributed in a timely manner
• Co‑manage the enquiry inbox
• Managing food and drink orders for awards and event attendees
• Acting as a secondary resource and absence cover for the CEO’s EA
• Arrange gifts for clients and staff members
• Work closely with other Team Assistants to ensure seamless absence cover

What we are looking for:

• Ideally 2 years experiencein a fast paced support role
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Ability to work proactively in a fast-paced environment and manage multiple tasks with discretion and professionalism
• Strong communication skills, with the ability to interact effectively at all levels of the organisation.