Team Administrator - Marketing Department

Ritz Recruitment; Willenhall; On-site; GBP 26,000; Full time

Job summary

A leading staffing agency is seeking a skilled Team Administrator for the Marketing Department. This role involves managing a shared inbox, handling purchase orders, and providing general administrative support in a hybrid work environment. Ideal candidates have experience in administration and enjoy maintaining organization and efficiency within a busy team. The position promises a stable, long-term role in a collaborative atmosphere.

Qualifications

• Experience in administration, coordination or office support roles.
• Enjoy organisation, process, and attention to detail.
• Ability to juggle multiple tasks and deadlines.

Responsibilities

• Manage shared inbox activity and prioritize responses.
• Raise and track purchase orders and invoices.
• Support event logistics and maintain organized records.

Skills

Organisation

Communication

Attention to Detail

Coordination

Job description

Team Administrator – Marketing Department

Location: Birmingham City Centre

Salary: £26,000 per annum

Hours: 37.5 hours per week. Hybrid: 3 days a week work from home, 2 days in the Birmingham office.

Working for one of the largest providers of student accommodation in the UK, you will be working in a hybrid set up, 2 days a week working from their office in the centre of Birmingham and 3 days working from home.

Their marketing team is full of creative thinkers, planners, and doers, and none of it would run smoothly without strong organisation behind the scenes. That’s where you come in.

We’re looking for a highly organised Administrator who loves process, order and efficiency. You’ll be the person who keeps everything ticking, from inbox management and purchase orders to print fulfilment and price updates.

This is a role for someone who enjoys being the steady hand at the centre of a busy, fast‑paced team. You’ll take pride in accuracy, enjoy variety in your day, and find satisfaction in making sure things get done, properly and on time.

You don’t need marketing experience — this is a pure administrative role, perfect for someone who’s built their career around providing excellent team or office support and is looking for long‑term stability within a friendly, collaborative team.

What you’ll be doing

TAKE OWNERSHIP OF

• Shared marketing inbox and general team administration
• PO processing and supplier liaison
• Third‑party listing updates and price changes
• Print fulfilment, delivery tracking and stock management

YOU WILL

• Manage shared inbox activity, prioritising and responding appropriately
• Raise and track purchase orders and invoices
• Coordinate print and merchandise orders with suppliers
• Maintain accurate price lists and listing updates across platforms
• Support event logistics — from ordering materials to shipping items on time
• Keep records, trackers and filing systems organised and up to date
• Provide ad hoc support across the team during busy periods or holidays

LEARNING

• Get familiar with their tools and systems
• Understand how the team works together and where your admin support makes the biggest impact
• Build confidence in managing multiple workstreams in a fast‑paced environment

COLLABORATING

• Work closely with Campaign, Content, Digital and Comms teams to ensure timely and accurate admin support
• Liaise with suppliers and partners to ensure smooth coordination and delivery
• Support property and sales teams with requests for materials or information

Who we’re looking for

• Experience in administration, coordination or office support roles
• Enjoy organisation, process, and attention to detail
• Communicate clearly and professionally — both written and verbal
• Have the ability to juggle multiple tasks and deadlines with accuracy
• Like being relied on as the person who “keeps things on track”
• Value a stable, long‑term role within a collaborative team

If this sounds like you, please get in touch today!!

In the first instance please apply by forwarding your CV.

Please contact Vicky at our Manchester office.