Talent Acquisition Coordinator, Tech Recruitment - (1 year FTC)

Goodnotes; City Of London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading digital note-taking company in London is looking for a highly organized Talent Acquisition Coordinator. You will be the operational backbone of our interview process, ensuring a smooth candidate experience. Ideal candidates have 2+ years of experience in recruitment coordination, strong skills with Greenhouse and Google Workspace, and thrive in fast-paced environments. This role offers hybrid flexibility and competitive perks.

Benefits

Budget for home office setup

Medical insurance for you and dependents

Company-wide annual offsite

Qualifications

• 2+ years experience as Interview or Recruitment Coordinator.
• Strong familiarity with Greenhouse (ATS), Slack, and Google Workspace.
• Exceptionally detail-oriented and highly organized.

Responsibilities

• Manage end-to-end interview scheduling across global time zones.
• Serve as the primary point of contact for candidates.
• Collaborate with recruiters and hiring teams.

Skills

Interview Coordination

Organizational Skills

Communication Skills

Problem-solving

Tools

Greenhouse

Slack

Google Workspace

Job description

Talent Acquisition Coordinator, Tech Recruitment - (1 year FTC)

London, England, United Kingdom

At Goodnotes, we believe that every individual holds untapped potential waiting to be unleashed. By reimagining the way we interact with information, we’re merging human creativity with the breakthrough capabilities of AI. Our renewed vision and mission drive us to create the best medium for human and AI collaboration, empowering users to explore new dimensions of productivity, creativity, and learning. Join us on this journey as we transform digital note-taking into an inspiring and innovative experience.

Our Values

• Dream big – Be visionary, strategic, and open to innovation
• Build great things – Work in service of our users, always improving and pushing higher
• Operate like an owner – Take responsibility with bold decision-making and bias for action
• Win like a sports team – Be trusting and collaborative while empowering others
• Learn and grow fast – Never stop learning and iterate fast
• Share our passion – Share ideas and practice enthusiasm and joy
• Be user obsessed – Empathetic, inquisitive, practical

About the Team

The Goodnotes Talent team plays an integral role in the company’s global growth, helping shape our team to be as dynamic and innovative as our product. By identifying, attracting, and nurturing top-tier talent from around the world, they ensure we’re not only scaling effectively but also building a culture rooted in excellence, creativity, and collaboration.

About the Role

We’re looking for a highly organised and detail-obsessed Talent Acquisition Coordinator to join our growing team in London. You’ll be the operational backbone of our interview process—ensuring every candidate enjoys a smooth, professional, and thoughtful experience from first touch to final stage. As part of our global Talent Acquisition team, you’ll work closely with recruiters, hiring managers, and interviewers to coordinate logistics and drive excellence at every step. If you thrive in fast-paced environments, love solving scheduling puzzles, and take pride in creating seamless candidate journeys, this role is for you.

Please note: This role requires you to be in our London office whenever we host onsite interviews to ensure an exceptional in-person candidate experience.

This is the role for you, if you’re excited to work on the things listed below:

• Manage end-to-end interview scheduling across global time zones using Google Calendar and Greenhouse
• Serve as the primary point of contact for candidates, delivering a top-tier experience
• Collaborate with recruiters and hiring teams to ensure candidates move efficiently through the pipeline
• Adapt and manage scheduling changes with speed and grace
• Maintain accurate candidate records in Greenhouse
• Support onboarding coordination and post-offer follow-ups
• Identify and drive improvements in recruiting workflows and coordination processes
• Provide onsite support for in-person interviews at the London office

The skills you will need to be successful in the above

• 2+ years experience as an Interview or Recruitment Coordinator, ideally within a tech environment
• Strong familiarity with Greenhouse (ATS), Slack, and Google Workspace
• Excellent verbal and written communication skills
• Exceptionally detail-oriented and highly organized
• Comfortable in a dynamic, fast-paced environment where priorities shift quickly
• Self-starter who enjoys working independently and collaboratively
• Passionate about delivering thoughtful and efficient candidate experiences
• Available to be onsite in the London office for any in-person interviews

The interview process

• An introductory call with someone from our talent acquisition team to learn about your background and fit
• Take-home assignment
• A call with Talent Acquisition team members to discuss your background in more detail
• Panel interview with Talent team members
• A call with the Hiring Manager

Why You’ll Love Working With Us

• Join a high-growth company where your work makes a real impact
• Be part of a collaborative, diverse, and ambitious team culture
• Enjoy hybrid flexibility along with a centrally located London office
• Help shape the hiring experience of a world-class product and engineering team
• Budget for things like noise-cancelling headphones, setting up your home office, personal development, professional training, and health & wellness
• Sponsored visits to our Hong Kong or London office every 2 years
• Company-wide annual offsite
• Medical insurance for you and your dependents

Note: Employment is contingent upon successful completion of background checks, including verification of employment, education, and criminal records.

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